NYS WOTM Chapter RALLY Days

05/05/2026

YAYYYYY! I knew we could do it!!!

100% - all NY Chapters made the minimum 65% retention rate. Our average retention is 82.77.

Great Job!! I am New York PROUD 🫎❤️

05/01/2026

04/19/2026

Your conferral staff and newest Academy of Friendship class.
Beautiful job coworkers 💙

04/19/2026

The Academy of Friendship class 2026

04/13/2026

Pack accordingly

04/12/2026

💙 ACADEMY OF FRIENDSHIP 💙

MATRICULANTS- I have received a couple phone calls regarding the matriculant fee. Please follow the instructions sent to the chapters or information posted by me.

If you preregistered through the link on the NYSMA webpage and paid your conference fee & matriculant fee - you are all set.

If you plan to register on site - you will pay your conference fee and matriculant fee at the Association registration table.

You do NOT have to bring a separate check to pay the State Secretary your matriculant fee. After I submit my report, the Association is billed for matriculant fees collected.

Be sure you bring your call card.

If you have a special situation, contact me directly.

[email protected]
607-206-6185 cell

Carol

04/10/2026

****** coming up too fast ******
MID-YEAR CONFERENCE, BINGHAMTON DOUBLE TREE HOTEL APRIL 15th - 19th

Hello Sisters,

We are just a few DAYS away from Mid-Year Conference. I am looking forward to seeing all of you. I hope you are already registered.

Please check with your Academy of Friendship Matriculants to be sure they are registered for the conference. The Academy Conferral is on Sunday morning at 9am. If your matriculant is only planning to attend Sunday morning, they must preregister and pay the matriculant fee online. We will not have anyone available to register attendees on site Sunday morning. Remind them to bring their call card with them to the conferral.

Any questions, please respond to this email. [email protected]

REMINDER: I will be presenting a Women of the Moose informational session on Friday morning 9am-11am. I will be sharing answers to the most asked questions, explaining the progression to earning the College of Regents degree when a Senior Regent chooses to succeed herself and run two terms consecutively and a start the new chapter year checklist (with a handout)

We will have time for questions, PLEASE write them down clearly and include the following: Name, Chapter name & number, contact information. If we do not get to your question or I need to get clarification, I will send you and your chapter the answer. I will have one of my team in the room collecting questions. Please keep your questions respectful; we will not be addressing "dirty laundry" on the floor. If you have a more sensitive question or concern, contact me privately.

See you Soon!!

Carol Ann

04/05/2026

Happy Easter

03/26/2026

We do that. How wonderful 😊

03/23/2026

2026-2027 Theme
😊

03/21/2026

Official Communication for March 19, 2026
Women of the Moose

Missing Document/ Missing Position Letters

The spring “Missing Document” and “Missing Position” letters are on their way. If you receive one of these letters, please read it carefully. The letter was created on March 6, 2026. If a document listed on the letter was remitted, be sure to check in LCL to see if the form/document has been received. We may have received it after March 6th, but before you received the “Missing Document” letter.

Financial Reports

Profit & Loss and Balance Sheet Reports
Effective with the May 1, 2021 Women of the Moose General Laws, the Profit & Loss and Balance Sheet reports are no longer required to be remitted to the Women of the Moose for the Award of Achievement or the Star Degree. If your QuickBooks Online is sending them automatically, please “turn them off.” Navigate to Reports – Custom Reports – Edit -Set Email Schedule – Off – Save and Close.

Monthly vs Quarterly Audits
The Monthly Audit Report (now known as the Financial Review) is no longer required to be remitted to the WOTM Office by the 10th of the month. Instead each chapter is to submit the Quarterly Audit Report which is due on or before the 15th day of the months of August, November, February and May. This Quarterly Audit Report is a requirement for the Award of Achievement and the Star Degree. Please be sure you are using the correct form and that the Chapter information is completed at the top of the form.

Check LCL for both Mailing and Physical addresses

We receive returned mail periodically and then learn the chapter’s address has been changed. It is the responsibility of the Chapter Treasurer to make sure both the mailing and physical address in LCL are correct. In the next few months, we will be sending the Officer and Treasurer Handbooks with other important information to each chapter. Having the correct address makes delivery of these items possible. Resending the package may result in additional costs to the chapter.

Under the Fraternity section in LCL, click on Fraternal Unit Info. Make sure both addresses are correct. If not, please make and save any necessary corrections.

WOTM Training Classes

New training classes are now available for both the 6-hr WOTM and Treasurer Training (formally 2-HOTT). These classes will help you in performing the requirements of your office and make the chapter operations much smoother.

To sign up for a class, go to Moose Training on the Moose International website, and under Moose Training Schedule, select 6-Hour WOTM Training or WOTM Treasurer Training and the state you will be attending. Click search and you will find those training classes for the type and state selected. If you don’t find what you are looking for, you can change either the state or class type. When you find the class you wish to take, please RSVP to the Trainer.