10/28/2026
UPDATED Special Meeting:
Date: November 1, 2026
Time: 5pm
Location: Picnic tables near Concession Stand at the fields
Subject: Leadership Vacancies, Financial Transparency & Project Updates
Meeting Purpose: To address recent board resignations, discuss open leadership positions, improve financial transparency, review ongoing concessions projects, and establish clear next steps to ensure the continued success of the league.
1) Call to Order & Meeting Objectives
•Welcome and introductions
•Review the purpose of the meeting
•Establish expectations for open, respectful, and productive discussion
2) Board Resignations & Current Leadership
•Acknowledge the resignation of four board members
•Identify immediate leadership and operational needs
3) Open Board Positions & Recruitment
•Review current board vacancies and role responsibilities
•Discuss interim assignments and distribution of essential duties
•Establish a process and timeline for recruiting and appointing new board members
4) Financial Transparency & Accountability
•Present a current financial overview
•Review the budget, recent transactions, and any pending financial commitments
•Establish procedures for financial oversight, documentation, and accountability
•Address questions and identify any information requiring further review
5) Current Projects & Status Updates
•Review concessions projects
•Provide updates on progress, budgets, deadlines, and outstanding issues
•Identify projects that are on track, delayed, or awaiting decisions
•Confirm project leads and determine which projects should be prioritized
•Establish next steps and target completion dates
6) Open Discussion & Questions
•Provide an opportunity for board members and attendees to raise concerns, share ideas, and recommend improvements
•Set next meeting date
7) Adjournment
Open Board of Directors Positions:
PRESIDENT
1. Preside over all meetings of the Board of Directors and Members.
2. Administer the corporation in accordance with the Bylaws.
3. Maintain a master schedule for all youth activities related to the corporation.
4. With the Vice-President, conducts a biannual internal audit of the corporation’s current financial position.
VICE-PRESIDENT
1. Assist the President as called upon and assume President's duties in his absence.
2. Responsible for forming and chairing a maintenance and construction committee if needed.
3. With the President, conducts a biannual internal audit of the corporation’s current financial position.
10u/12u BASEBALL COORDINATOR
1. Organizing respective programs including, but not limited to, finding coaches and setting team rosters.
2. Scheduling field availability for practices and assist coaches in scheduling games and events. 3. Assisting coaches with the scheduling of umpires as needed.
4. Maintenance and procurement of equipment, issuance and retrieval of equipment
from coaches.
5. Chair the meeting with the Board of Directors for selection of coaches.
6. Responsible for paying umpires at each game and for unlocking concession stands
before first game each day.
7. With assistance from other members of the Board, ordering uniforms for their respective programs.
