Bent Tree Harbor HOA Warsaw Mo.

06/10/2026

INFORMATIONAL MEETING AGENDA

Date: June 13, 2026
Time: 9:00 AM
Location: Community Building

1. Call to Order
2. Welcome and Community Update
Memorial Day Weekend recap
Community accomplishments and recent progress
3. Board and Governance Updates
Trustee resignation update – Rick Snow
Trustee vacancy and volunteer opportunities
Governing Documents Committee update
Draft governing document review process
Availability of draft documents for owner review
Committee meeting following the informational meeting
4. Rules, Regulations, and Policy Updates
Adoption of Rules and Regulations
Adoption of Governance, Administrative, and Operational Policies
Purpose and implementation of the new documents
5. Wastewater, AOC, and Sewer System Updates
AOC compliance progress
140-day occupancy review and compliance letters
Conditional Allowance and occupancy updates
Tank upgrade requirements and timelines
Current treatment plant status
Electrical upgrades completed and underway
Plant expansion and improvement project
Engineering and construction updates
Presentation and discussion by Dan regarding plant improvements
6. Community Facilities and Infrastructure
Bathhouse renovation and repair update
Gate system update
New keypad installation
Access control improvements
Security improvements and vandalism prevention measures
Road, maintenance, and equipment updates
7. Community Betterment Update
Betterment Committee update
Ongoing cleanup efforts and projects
8. Financial and Operational Update
Current operational status
Budget overview
Collections and delinquent account update
Long-term infrastructure planning
9. Questions and Answers
10. Closing Remarks
11. Adjournment

Please help us stay on schedule. Due to the number of topics being covered, we ask that questions be held until the Question and Answer portion of the meeting. Discussion may be limited as needed to allow all agenda items to be presented.

06/07/2026

MAINTENANCE DEPARTMENT UPDATE

The Board of Trustees would like to announce that Terry O’Leary has agreed to take the helm of the Bent Tree Harbor Maintenance Department.

We appreciate Terry’s willingness to step into this role and contribute her time and effort to the community. As Bent Tree Harbor continues working through important projects and ongoing improvements, her leadership will be a valuable asset to the Association.

Please join us in thanking Terry for her commitment to serving Bent Tree Harbor and supporting the community.

Bent Tree Harbor Homeowners Association, Inc.
Board of Trustees

06/06/2026

Information Meeting
June 13
9 AM
Community building

06/05/2026

Bent Tree Harbor Homeowners Association announces that Trustee Rick Snow has stepped down from service on the Board of Trustees effective June 4, 2026.

After many years of dedicated service to Bent Tree Harbor and its residents, Rick has chosen to step away from Board responsibilities in order to focus on his family, professional commitments, and the completion of projects already underway as he works toward retirement.

This decision was made amicably and with mutual respect. Rick has been a valued member of the Board and has contributed countless volunteer hours, leadership, knowledge, and hard work to the betterment of our community. His efforts have helped move many important projects forward and have left a lasting impact on Bent Tree Harbor.

Although stepping away from Board service, Rick has offered to continue assisting Bent Tree Harbor with the completion of the sewer plant project, demonstrating his continued commitment to the community and its future success.

The Board sincerely thanks Rick for his years of service, dedication, and friendship. We wish Rick and his family nothing but the very best as he focuses on the next chapter of life, and we are grateful for everything he has done for Bent Tree Harbor.

Please join us in thanking Rick for his service and wishing him well.

06/04/2026

BENT TREE HARBOR HOMEOWNERS ASSOCIATION

OFFICE CLOSURE NOTICE

The Bent Tree Harbor Office is currently without electrical power.

As a result, office operations, phone service, internet access, and normal administrative functions may be temporarily limited or unavailable until power is restored.

We are monitoring the situation and will provide updates as information becomes available. We appreciate your patience and understanding during this temporary disruption.

For urgent matters, please contact a Trustee directly if possible.

Thank you for your cooperation.

Bent Tree Harbor Homeowners Association

05/31/2026

Bent Tree Harbor Property Owners Association

REQUEST FOR BIDS – BATHHOUSE SHOWER WALL RESTORATION

Bent Tree Harbor Property Owners Association is accepting written bids for restoration of painted concrete block walls in the bathhouse shower areas.

Purpose of Project

The purpose of this project is to clean, restore, seal, and refinish existing painted concrete block shower walls to improve appearance, address rust staining and surface deterioration, and provide a durable, cleanable finish suitable for a wet bathhouse environment.

Minimum Scope of Work

Contractor shall review existing conditions and provide a written proposal outlining recommended preparation and refinishing of the walls.

Proposal should include, at minimum:

1. Cleaning of existing painted concrete block walls to remove dirt, soap residue, mildew, rust staining, loose material, and surface contamination.
2. Removal of loose, peeling, flaking, or failing paint as necessary to properly prepare the surface.
3. Surface preparation necessary to allow proper adhesion of new coating materials.
4. Application of primer and/or sealer appropriate for painted concrete block or masonry surfaces in high-moisture environments.
5. Application of finish coating suitable for bathhouse or shower use with durability for repeated moisture exposure and routine cleaning.

Contractor Bid Must Include

• Total project cost

• Proposed scope of work

• Surface preparation method

• Products and materials proposed for use

• Number of coats to be applied

• Estimated start date

• Estimated completion timeline

• Warranty information, if offered

• Proof of insurance

• References or prior similar project experience preferred

Additional Information

Contractor is responsible for evaluating site conditions and recommending the best products, coatings, and methods for long-term performance in a bathhouse/shower environment.

Site inspection is strongly encouraged prior to submitting a bid.

Bent Tree Harbor Property Owners Association reserves the right to accept or reject any or all bids.

Bid Submission Deadline

Written bids must be received no later than 5:00 PM on June 21, 2026.

Submission Information

Sharon Bellos 816-405-9012

Bids may be submitted by mail or email:

Bent Tree Harbor Property Owners Association
31321 Bent Tree Drive
Warsaw, MO 65355

Email:
[email protected]

05/31/2026