02/23/2017
Would you like to serve on the TJ Alumni Association Board of Directors or know another alumni member who would be willing to serve?
The nomination period for certain director positions on the TJSAA Board of Directors is now open and continues through March 15. The positions for which TJSAA is seeking nominations, and for which descriptions are appended to the end of this message, are:
1. Representative from the four most recent graduating classes of TJ
2. Chair of Alumni Development and Events Committee
3. Chair of the Fundraising Committee
4. Chair of Governance and Bylaws
5. Chair of Editor and Content Committee
6. Treasurer
The directors elected to positions 1 through 5 will serve two year terms beginning July 1, 2017 and ending June 30, 2019.
With respect to the director elected as Treasurer, that person will only serve a one year period through June 30, 2018 to fill the vacancy of Jimmy Holloran '03. Jimmy left his position to serve on TJ's Board, and we are grateful to Jimmy for his service.
Nominations for any and all TJSAA director positions should be sent by email to [email protected].
Descriptions:
The Board Member who represents the most recent four graduating classes of Thomas Jefferson School will:
1. Act as a representative on the Board of recent alumni who are still attending college;
2. Participate on the Alumni Development and Events Committee; and
3. Participate on another Standing Committee or on an Ad Hoc Committee.
The Chairperson of the Alumni Development Committee will:
1. Manage a committee that consists of no fewer than three members including the Chairperson;
2. Devise and implement procedures and processes necessary for running the committee;
3. Raise the number of members to meet annual targets set by the Board;
4. Plan and propose ways to make and improve ties and communication between members;
5. Conduct polls and surveys of members;
6. Promote and monitor Thomas Jefferson School alumni groups and clubs to encourage open participation;
7. Work with the Development Office of Thomas Jefferson School to plan reunions of alumni;
8. Work with Thomas Jefferson School to design scope of member program to mentor senior class members who currently attend the school to the extent permitted and approved by Thomas Jefferson School;
9. Prepare minutes of all committee meetings and submit them to the Secretary;
10. Perform any other duties delegated to it by the President; and
11. Conduct the business of the committee in accordance with the Bylaws.
The Chairperson of the Fundraising Committee will:
1. Manage a committee that consists of no fewer than three members including the Chairperson;
2. Devise and implement procedures and processes necessary for running the committee;
3. Plan and propose ways to increase member donations to the Association;
4. Raise members’ participation in Thomas Jefferson School fund raising endeavors.
5. Coordinate with Thomas Jefferson School's Development Office to aid in specific fundraising efforts of the school;
6. Perform any other duties delegated to it by the President;
7. Prepare minutes of all committee meetings and submit them to the Secretary; and
8. Conduct the business of the committee in accordance with the Bylaws.
The Chairperson of the Governance and Bylaws Committee will:
1. Manage a committee that consists of no fewer than three members including the Chairperson;
2. Select members of the Association to serve on the committee;
3. Devise and implement procedures and processes necessary for running the committee;
4. Review recommendations from the members for amending the Bylaws;
5. Make recommendations to the Board for amendments to the Bylaws;
6. Fulfill requirements of the committee mandated by the Bylaws;
7. Seek qualified and willing members to serve as Association Board members;
8. Deliver to the Board a slate of not fewer than four (4) candidates for election to the Board for the next fiscal year to the Board no later than March 21 preceding the Annual Meeting;
9. Present to the members for consideration by the Board Secretary with notice of the annual membership meeting as required under the Bylaws;
10. Prepare minutes of all committee meetings and submit them to the Secretary;
11. Prepare ballots for any voting of the Association and submit them to the Secretary;
12. Perform any other duties delegated to it by the President; and
13. Conduct the business of the committee in accordance with the Bylaws.
The Chairperson of the Editor and Contents Committee will:
1. Manage a committee that consists of no fewer than three members including the Chairperson;
2. Select members of the Association to serve on the committee;
3. Devise and implement procedures and processes necessary for running the committee;
4. Propose Association policy for items to be accepted and posted on the Association Website;
5. Coordinate with Thomas Jefferson School to re-publish articles from the school’s publications;
6. Solicit content from any source for the Association Website;
7. Review pictures, videos, and other media submitted by alumni to be posted on the Association Website;
8. Prepare minutes of all committee meetings and submit them to the Secretary;
9. Perform any other duties delegated to it by the President; and
10. Conduct the business of the committee in accordance with the Bylaws.
The Treasurer of the Association will:
1. Maintain a checking account in the name of the Association with the Treasurer, President, Vice President and Secretary as authorized signatories;
2. At the direction of the President, sign any deeds, mortgages, contracts, leases, or other instruments the Board has authorized, except in cases where the Board has delegated signing authority and in cases required by law to be otherwise signed or executed;
3. Be responsible for the Association’s strategic financial plan;
4. Prepare an annual budget; present it to the Association Board for its recommendation that it be presented to the membership for its approval at the Annual Meeting; and present it to the Thomas Jefferson School Board of Trustees for its review;
5. Manage the Association’s asset and capital structures efficiently;
6. Approve all funds and investment account transfers;
7. Report to the Board as to the Association’s financial performance and position;
8. Sit on the Annual Giving Committee; and
9. Perform such other duties as may be requested by the President or Board.
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