06/01/2026
**EMAIL FROM OMNI TO NEW BOARD DATED MAY 27, 2026
Hello Board,
This is an email with general information about the protocol and process for which I do my site visits and violations.
In addition to checking the common areas I follow up on reported violations and address basic violations visible from the street. Basic enforcement means that I will address the violations I observe that are most obvious at the time of my visit. The management contract does not cover the time it would require to address every existing violation.
Additionally, it is easy to miss items depending on the direction I am driving, cars blocking the view, or even the way the light is shining.
Selective Enforcement is not permitted as this can open the board up to potential lawsuits. This means that I can’t open specific types of violations and ignore others. For example, I can’t only address grass and ignore trash cans. Another example is that I cannot allow one type of sign but not another.
Below are the things that I address depending on time/visibility/season (we do not work maintenance violations in the cold months.)
-Unscreened trash cans (put on monitored when first seen, open or close next visit accordingly)
-Trailers/RVs (put on monitored when first seen open or close next visit accordingly)
-Open storage- this is any item that is not outdoor furniture/decor (put on monitored when first seen. If misc items I will open the next visit if applicable, if project materials will wait 45 days per Omni's timeline outlined on approvals. I include mulch bags as project materials)
-Signs (put unapproved signs on monitored when first seen, open or close after 30 days accordingly)
-Yard maintenance (open 12"+ grass as time allows, any bushes noticed as overgrowing walks/beds, obvious bed weeds.)
-Exterior damage (put on monitored for approximately 90 days once noticed, will open if not addressed)
-Algae/mold- I haven't noticed any in your community. In the communities that are older I send a message out in early spring with a deadline for pressure washing and start opening the violations a few each visit after the deadline.
-Broken Recreational Equipment (put on monitored when first observed, open or close after 30 days accordingly)
-Holiday decorations (after January 31st open any Christmas specific decorations, a week after Chinese new year, open the remaining). -Unseasonal decorations could be classified as open storage- the other way to look at it is if someone wants to have something up that isn't temporary, they have to apply, and the decorations wouldn't be approved permanently, therefore it is a violation.
-Unapprovable Exterior Modifications and other unpermitted items as outlined in the deed restrictions (open if observed)
The board can advise me to address violation more or less aggressively. While I don't recommend it, there are boards that only have their manager open reported violations.
The board has the ability to see violations on the portal but you have to set the parameters just right. If you ever aren't able to see something you want, just let me know and I will run a report.
-Violation process (advanced every two weeks unless extended):
-“Friendly Reminder" letter (some boards choose to skip this step because they feel it allows too long before compliance is achieved in difficult cases).
-“Official First Notice" letter (very rarely some boards also choose to skip this step)
-“Notice of intent to fine and right to appeal" letter (this cannot be skipped)
-“Notification of Fine" letter (175.00- 75.00 for Omni admin is not waivable. The other 100.00 is a negotiation tool.)
-Legal Warning letter- On Dave Dye legal letterhead, (75.00 legal fee is added and 5.00 daily fines. The daily fines are a negotiation tool.)
If compliance is not achieved in 30 days the board will be asked if you want to send the account to small claims to force compliance.
Sincerely,
Drew Price
Omni Community Association Managers, LLC
Drew Price
Association Manager
P.O. Box 395
Grove City, Ohio 43123
614-539-7726 (Help Desk)
[email protected] |
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