09/24/2025
Notice to Bidders — Snow & Ice Management Services (Sealed Bids)
New Hope Fire Department invites sealed bids from qualified contractors to provide snow plowing and related services for the 2025–2026 winter season at:
5949 New Hope Rd, Moravia, NY 13118
Scope of Work
Services shall include, at a minimum:
• Snow plowing of:
• the lot to the east of the firehouse
• the area in front of the truck bay doors
• the area to the rear (“out back”) of the firehouse
• Shoveling to clear in front of all truck bay doors and all man doors to ensure safe, easy access for personnel and apparatus.
The contract period will begin November 1, 2025 and run through April 2026.
Bid Submission
• Deadline: Sealed bids must be received no later than October 15, 2025.
• Envelope Labeling: Mark the outside of the envelope “SNOW & ICE BID – NEW HOPE FIRE DEPT.”
• Delivery Address:
New Hope Fire Department
Attn: Snow & Ice Bid
5949 New Hope Rd
Moravia, NY 13118
(If delivering in person, please place in the mailbox. Late bids will not be opened.)
Bid Contents
Bids should include:
• Company name, contact person, phone, and email.
• Pricing (seasonal and/or per-event), including any rates for shoveling and de-icing.
• Proposed trigger depth, response time, and service hours (including storms and call-outs).
• Three recent references for similar work.
• Insurance certificates (or statement of ability to provide prior to award):
General Liability (min. $1,000,000 per occurrence), Auto Liability, Workers’ Compensation and NYS Disability coverage, and a Hold Harmless/Indemnification in favor of New Hope Fire Department.
• Any exclusions or optional services (e.g., salt/sand application, ice control).
Additional Terms
• The Department may conduct a site walk with the apparent low bidder prior to award.
• The Department reserves the right to reject any or all bids, to waive informalities, and to accept the bid deemed in the best interest of the Department.
• The successful contractor must comply with all applicable federal, state, and local laws and regulations.
Questions: Direct questions to Stefanie Raymond at 315-406-0262 or [email protected] or George Seemann at 315-224-5707 or [email protected]