07/23/2023
RCPOA 7/13/2023 BOARD MEETING NOTES
Board members present – Rich Bellante, Jarrod Whitehorn, Lori Wendland, Andrw Dallman, William Smith
6:30 Pledge of allegiance
6:33 Open Forum – Rick Bingham reiterated the repairs/labor provided by volunteers to fix sport court bench, paint pickle ball court and other tasks associated with the sport court. Rick again provided estimates for electrical routing to the court as well as lighting of the court. Also provided was information for a “portable pickle ball net” since the current tennis net does not meet the requirements for pickle ball. A long and spirited discussion followed as to how to best solve the pickle ball requirements while also retaining full tennis court capabilities. Kevin Tovar suggested battery powered portable industrial lights. The information was provided to the management company to be included in the next meeting agenda.
7:09 Kevin Tovar requested Board review his proposed driveway mods on site this weekend.
7:10 Bill Smith to coordinate clean up of trash/brush dumped on Monterey Road.
7:13 Exec. Session summary – (I missed it)
7:15 Minutes from previous meeting approved 5-0
7:16 Financial summary - $173K, $154K, $245K AND $244K in various CDs and accounts for a total of approx $831.6K
7:17 Water Heater – purchased awaiting installation.
7:18 Common Area – Clean up and lot clean up in progress. Various fire authorities agencies preparing letters/follow up concerning hazardous fire areas .
7:26 Speeding – Speed monitor device ordered (approx $3K). Initial placement will be on Monterey.
7:31 Meeting Dates – Board meetings will now take place on the 1st Wednesday of each month starting on August 2.
7:33 Capital Improvement Plan – Kevin Tovar presented a plan to revise the CCRs to allow the Board to expend funds for capital improvements in excess of the $1,000 currently allowed by the CCRs. The change would allow establishment of a “Future Capital Improvement Reserve Account” for budgetary purposes. Expenditures from this account would require a minimum of 3 Board member approval. The amount deposited to this account could not exceed 10% of annual HOA revenue per year. Unspent funds in any particular year would roll over to the following year to allow funds for upcoming large capital improvements. It was noted that the current CCR requirements make it exceedingly difficult to accomplish capital improvements. Lots of discussions ensued pro and con. Jarrod Whitehorn will prepare a survey on the website to determine lot owner's support for the proposal.
8:33 Paver Project – Bill Smith briefed the Board on the status of several plans/bids for the project. Currently the favorable bid is approx $45,000. This would include the pavers, removal of some concrete steps/slabs, grading, drain installation. Bill stated that the immediate requirement was for drainage around the c'house to avoid flooding due to possible El Nino rains this winter. Long discussion ensued concerning possibility of separate proposals for drainage and paver project. Also mentioned that patio needs repair. More discussion next meeting
8:57 Gate Repair – Cost $800 to weld/repair entrance gate. Approved payment.
9:02 Fine Schedule Changes – No comments were received from lot owners. Proposed changes approved.
9:05 Arch Committee – several submittals approved. Mark Volle approved as member of committee.
9:14 Adjourn.
Submitted by Roy Kellogg
