10/22/2020
FYI
Urgent!
Please note by order of MWGM Robert Reed this Quarry meeting has been postponed until further notice.
Dusty
On behalf of District 23 Chairman James Salts and District 24 Chairman Roger Forbes: (of course anyone from other Districts are welcome to attend) and please share with others on any email lists you may have.
Dusty
A quarry meeting conducted by RWJGW Arnhart will be held on January 8, 2021 at Jericho Shrine at 7:00 PM. There will be no dinner, masks and social distancing will be in place
The primary purpose will be to discuss 2021 Grand Lodge options (see below), however this will also be an opportunity to ask any non ritual related questions.
****Notice from Grand Lodge of TN****
Brothers:
As we continue to navigate these very challenging and unprecedented times, we are all dealing with many issues such as cancelled meetings and keeping ourselves and our families safe and healthy. In order to protect our members your Grand Lodge officers have continued to follow all Federal, State, and Local guidelines pursuant to the COVID-19 pandemic. We have met regularly over the last six months to make sure we have the latest info on COVID-19 and are up to date on the local and federal laws to make sure we comply with all mandates.
Because COVID-19 prevented a 2020 Grand Lodge Session your grand line has been busy to ensure that there will be a 2021 Grand Lodge Session.
To date, we have created four scenarios for a 2021 Grand Lodge Session. Each scenario addresses the different COVID-19 Federal, State and Local Guidelines that will mandate how and when we can meet.
The scenarios address all Phases of the State mandates from Phase 4 (able to have a regular grand lodge session) to Phase 1 (not being able to meet in person).
Enclosed are the four scenarios that we have created. Each scenario is explained and will be based on the Federal, State, and/or local guidelines at the time of the Grand Lodge session in 2021.
These scenarios will allow us to plan and have some form of a Grand Lodge Session in 2021. Each scenario is predicated on what COVID-19 phase the State of Tennessee is at that time.
I, as your Grand Master, will make a decision as to which scenario we will be able to implement by February 1st, 2021.
Your Grand Lodge officers will conduct quarry meetings starting in January 2021 and will address questions at that time.
Sincerely and Fraternally,
Robert T. Reed
Grand Master
Grand Lodge of Tennessee, F&AM
Grand Lodge Scenario #1
This will be a one-day session, On Wednesday March 24th, 2021, Grand Lodge to open at 9:00 CST.
Registration will be open on Tuesday March 23rd from 8:00 till 4:00, and open 7:00am on Wednesday March 24th and will promptly close at 12:00pm
No out of State Visitors will be invited
No in state Appendant Bodies dignitaries will be introduced.
Limited committee reports will be as follows, or at the Grand Master’s discretion
Grand Masters Report
Budget report
Correspondence report
Appeals & Grievances
Registration report
Code Proposals
Memorial Service
Grand Chaplain to read the # of Brothers deceased from each district
Memorial for Past Grand Masters who passed away
PGM Paul Phillips PGM-Danny Seaton to read Memorial
PGM Alton Tollison PGM Joe Harrison to read Memorial
PGM Tom Hager PGM Laddie Wilson to read Memorial
Elections
Close Grand lodge
Installation of 2021 Grand Lodge Officers
Grand Lodge 2021: Scenario #2
This will be a one-day session, On Wednesday March 24th, 2021, at The Ward Agricultural Center in Lebanon Tn. This is a limited number of Members (per local code) due to COVID-19
Registration will be Tuesday March 23rd from 8:00 till 4:00. And will resume on Wednesday March 24th at 7:00 and close promptly at 12:00pm. Please make arrangements to get to Meeting to speed up registration.
TV’s and microphones will be set up in around room so all members can hear and see all proceedings
District Chairmen to Tile All Doors
No out of State Visitors will be invited
No instate appendant bodies dignitaries will be introduced
Limited committee reports will be as follows, or at the Grand Masters discretion
Grand Masters Report
Budget report
Correspondence report
Appeals & Grievances
Registration report
Code Proposals
Memorial Service
Grand Chaplain to read the # of Brothers deceased from each district
Memorial for Past Grand Masters who passed away
PGM Paul Phillips PGM-Danny Seaton to read Memorial
PGM Alton Tollison PGM Joe Harrison to read Memorial
PGM Tom Hager PGM Laddie Wilson to read Memorial
11) Elections
12) Close Grand lodge
13) Installation of 2021 Grand Lodge Officers
Grand Lodge 2021: Scenario # 3
This will be a one-day session, On Wednesday March 24th, 2021, Grand Lodge to open at 9:00 CST. This is a limited number of Members (per local code) due to COVID-19
Lodges will elect a Proxy to carry the 3 Lodge votes to Grand Lodge, only Proxy Holder will be allowed in Grand Lodge Building, with the exception of Past Masters
Registration to open Tuesday March 23rd at 8:00 till 4:00pm, and will reopen on Wednesday March 24th at 7:00 and will close promptly at 11:00am
Only Voting members will be allowed in the Grand Lodge Building
We will use the Main Lodge room, Small lodge room and the dining hall for member seating for the grand session
Seating will be assigned, this will be done at registration
each Lodge room will be tiled
We will use colored lanyards to assign which room you are assigned to. We will be also assigning Restrooms, members must adhere to the lodge room assignments and restroom assignments to meet COVID-19 protocol
Masks will be mandatory thru out the grand lodge building.
TV’s and microphones will be set up in each room so all members can participate
We will be utilizing the electronic voting devises
District Chairmen will Tile All Doors
No out of State Visitors will be invited
No in state appendant bodies dignitaries will be introduced
Limited committee reports will be as follows, or at the Grand Master’s discretion
Grand Masters Report
Budget report
Correspondence report
Appeals & Grievances
Registration report
Code Proposals
Memorial Service
Grand Chaplain to read the # of Brothers passed from each district
Memorial for Past Grand Masters who passed away
PGM Paul Phillips PGM-Danny Seaton to read Memorial
PGM Alton Tollison PGM Joe Harrison to read Memorial
PGM Tom Hager PGM Laddie Wilson to read Memorial
Elections
Close Grand lodge
Installation of 2021 Grand Lodge Officers
Grand Lodge 2021: Scenario #4
This will be a one-day REMOTE session, On Wednesday March 24th, 2021, this will be a remote meeting via ZOOM
Only Grand Lodge Officers Will Meet at the Grand Lodge Building
All current and incoming Grand Lodge officers and those to be nominated for Junior Grand warden will also be at grand Lodge Building
Each District Chairman will set up a meeting place for their District and secure a computer. The meeting place must be a place that can and will be tiled
Districts can have a joint meeting place if they prefer (Local Code Permitting)
District Chairmen must submit their meeting place to the Grand Lodge no later than December 15th, 2020.
Lodges must submit a list of voting officers who plan to attend no later than February 28th2021, without fail, failure to do so will lead to forfeiture of their vote.
Each District chairman must select one person to serve as IT/Credentials/registration person, and 1 person as their backup. These Brothers must have IT experience. The District Chairmen must submit these brothers name and contact info to Grand Lodge no later than December 15th 2020.
Each District must have a computer, this is a must to sign in to ZOOM for the meeting
No out of State Visitors will be invited
No in state appendant bodies dignitaries will be introduced
Limited committee reports will be as follows, or at the Grand Masters discretion
Grand Masters Report
Budget report
Correspondence report
Appeals & Grievances
Registration report
Code Proposals
Memorial Service
Grand Chaplan to read the # of Brothers deceased from each district
Memorial for Past Grand Masters who passed away
PGM Paul Phillips PGM-Danny Seaton to read Memorial
PGM Alton Tollison PGM Joe Harrison to read Memorial
PGM Tom Hager PGM Laddie Wilson to read Memorial
Elections
Close Grand lodge
Installation of 2021 Grand Lodge Officers
Sincerely and Fraternally
Robert T. Reed
Grand Master
Grand Lodge of Tennessee, F&AM