08/04/2026
July, 2026 NEWSLETTER
Welcome to the summer edition of our community newsletter! Inside this issue, you will find important updates on neighborhood infrastructure, upcoming
events, landscaping changes, and our 2026–2027 financial overview. We invite you to read through these updates. As always, please feel free to reach out
to the Board with any questions, ideas, or feedback. Together, we continue to make Brookfield Place a wonderful place to call home!
And a warm welcome to everyone who has recently moved into Brookfield Place! As you settle in, here is a quick list of our shared community spaces:
● Playgrounds: We have two neighborhood playgrounds, one of which features a community shelter.
● Ponds & Common Areas: There are four neighborhood ponds (including a front fountain pond along Franklin Road) surrounded by open common areas
for residents to enjoy.
Annual HOA Meeting Recap: Our full HOA meeting was held on April 18th, 2026. While attendance was light, it was a highly productive session. President
Dylan Frabutt shared a presentation reviewing our neighborhood’s many accomplishments throughout 2025.
Grand Gulch Repaving Complete: We are pleased to report that the repaving of Grand Gulch Drive is largely complete, with crews currently wrapping up
the final touch-up areas. A special thank you to Board Member Derrick Clay for leading the effort to request and coordinate this project.
Annual Yard Sale Feedback: Our annual neighborhood yard sale saw a lower turnout this year—we would love to hear your thoughts. Please email us to let
us know what weekend works best for your family so we can maximize success next year!
New Vendor Partnerships: We have transitioned to Wild Ridge for our neighborhood landscaping and mowing, and Hoosier Aquatics to manage algae
control in our community ponds. ASAP Aquatics continues to maintain our water fountain.
● Missed Areas: Because Wild Ridge is new to our layout, please let the Board know if you notice a common area that was inadvertently skipped so we can
have them address it.
Fountain Repair Update: Last winter, a vehicle drove into the Franklin Road Pond, destroying the front fountain water and electrical lines. Repairs cost over
$3,000, but we are happy to report the fountain is fully operational again.
Lawn Maintenance: To keep Brookfield Place beautiful and preserve property values, all residents must stay on top of mowing and w**d control. Please
ensure that lawns are regularly maintained, including the outer perimeters of properties with fences.
Unmaintained properties will be subject to a $50 fine plus cost for remediation. If you rent out your property, please ensure your tenants are aware of
these guidelines, as fines are assessed directly to the property account.
Street Parking: Per neighborhood covenants, vehicles should not be parked on the street. Please use your driveways and garages whenever possible to
ensure clear passages for emergency vehicles, school buses, mail delivery, and trash pickup.
Neighborhood Pool Clarification: We frequently receive questions regarding pool access. Please note that Brookfield Place does not have a neighborhood
pool. The facility located on Cole Wood Boulevard belongs exclusively to the Greythorne HOA. Due to insurance restrictions, Greythorne is unable to offer
paid passes to outside neighborhoods; please remind children that pool tags are strictly required there.
○ Local Alternative: Indy Parks operates a wonderful, highly affordable public pool just around the corner at the Liberty Park Elementary school complex
(8575 E. Raymond St.).
Delinquent Accounts: HOA dues are legally required for all property owners; they ensure our common spaces remain safe, clean, and fully funded without
placing an unfair financial burden on neighbors who pay faithfully. To ensure fairness to the overwhelming majority of residents who pay on time,
outstanding accounts that do not establish a payment plan will be forwarded to a collection agency (incurring an additional 30% fee) or processed through
small claims court, which can result in legal fees, credit impacts, and/or property liens. The Board is highly committed to working with you—if you are
behind, please log into PayHOA or reach out to us directly so we can set up a manageable payment schedule. It should be noted that the largest delinquent
accounts have already been turned over to a collection agency, who is currently working with the homeowners for payment.
Financial Information: Due to rising operational costs—specifically standard contract increases for mowing, pond maintenance, and electricity—the HOA
has approved a dues adjustment from $240 to $320 for the 2027 fiscal year. A key update for invoicing moving forward…2026 HOA dues were due in
January, but you can pay as much or as little as you’d like throughout the year without penalty, as long as you show a zero balance by the end of the
year. Any balance remaining will be assessed a $50 late fee. The HOA will continue to cover the cost of paying by credit/debit card as long as it remains
financially feasible to do so. Please note: If your balance is a NEGATIVE number, that means that you have a credit, which will be applied to next year’s
dues. For those who have already paid their dues for the 2026 year – THANK YOU!! Please see below, our expenses from last year and our projected
expenses for this year.
State Law Update: What HB 1115 Means for Our Homeowners
Effective July 1, 2026, the Indiana General Assembly enacted major updates to Homeowners Association (HOA) governance across the state. These changes
are designed to increase transparency, protect property owners, and make community operations more open. Here are the highlights of changes that are
pertinent to our HOA:
More Transparent Meeting Notices: The Board will now post HOA Board meeting agendas 4 days in advance of a meeting on our page
(BpcommunityIndy). We will also post meeting minutes afterwards.
Virtual Attendance Rights: Remote attendance is now recognized as a valid way to attend for voting and quorum. We’ll be working on methods of virtual
attendance before our next annual meeting in April 2027.
A Clearer, Capped Process for Fines: The law brings total transparency to covenant enforcement. The HOA cannot assess a fine for a violation unless the
board first adopts an official, publicly viewable Schedule of Fines. More about this at a later date.
Included with this mailing you’ll find your current statement, which reflects the remainder of the 2026 dues. Through PayHOA, you are able to pay your
dues using credit/debit card or ACH (bank) withdrawal. For those homeowners who have not activated their account yet, please send an email along with
your name and address to our email: [email protected], and we’ll send you an activation link. Or use the handy link below. For those who
prefer to continue paying by check or money order, please continue to send your payments to the HOA PO Box: Brookfield Place HOA, P.O. Box 39536
Indianapolis, IN 46239. And, as mentioned earlier, 2027 dues will be $320.
Current HOA Board Members
• Dylan Frabutt, President (Grand Gulch Drive)
• Sherry Coleman, Vice President (Cole Wood Blvd)
• Katie Wilson, Secretary (Harshaw Ct)
• Brenda Jagnandan, Treasurer (Grand Gulch Drive)
• Derrick Clay, Member-at-large (Cole Wood Blvd.)
Warm regards, Brookfield Place HOA Board
Email: [email protected]
Phone: (317) 480-1595
page: BPcommunityIndy
PayHOA sign up link:
Simple HOA management software
