05/22/2026
SARGE’S VETERAN SUPPORT
CORPORATE OFFICE: 250 ASH AVENUE, FORKS, WASHINGTON 98331
PHONE: 360.374.5252 FAX: 360.327.3601
www.SargesVeteranSupport Federal ID: 91-2046528
EXECUTIVE ASSISTANT – EASTERN REGION
Sarge’s Veteran Support: Our mission is to heal the wounds, to restore dignity, hope and self-sufficiency to all homeless Veterans in need and to significantly reduce homelessness and poverty among our local Veterans. We accomplish this by operating transitional housing, family housing and permanent supportive housing for Veterans.
Location: Flexible/Negotiable – Port Angeles preferred but will consider Forks, Sequim or partly remote.
Synopsis: You will use your Administrative and Organizational skills to support our Executive director and serve as a primary point of contact between the executive director and internal/external stakeholders. This role is key to the success of the organization and will include a multitude of administrative and customer-oriented duties.
Employment Preference: Veterans, Veteran/Active-Duty Dependents will be given preference in the screening selection process.
Schedule & Compensation: This position operates on a mission driven schedule with flexibility required. The schedule varies but will not exceed 20 hours per week or 80 hours per month for the foreseeable future. Compensation is $18 an hour to start.
Reporting Relationships: This position is supervised by the Executive Director
Ideal Candidate: The ideal candidate would be a veteran, or a veteran/active duty dependent that meets or exceeds the listed qualifications and experience. These characteristics represent the ideal candidate and are not required to apply for this position.
Application Process: Submit a resume and contact information for two people who know you the best (letters of recommendation are also accepted but must have accurate contact information included) to [email protected].
Required:
• A citizen of or the ability to work in a legal capacity in the United States.
• No serious involvement with the criminal justice system as determined on an individual basis but will not include any violent, sexual assault or drug offenses.
• Veteran candidates must be in good standing [an honorable or general discharge from military services].
• A minimum of two years of sobriety.
• At least 21 years old valid state driver’s license with adequate active insurance and an acceptable driving record (as determined by third party insurance agent).
• The completion of a successful background check and potential substance use screening.
• A combination of knowledge skills and abilities that are reflective of the position duties and responsibilities.
• The ability and experience in relating to and working with and on behalf of people from diverse backgrounds and income levels.
• The ability to wear many hats and change them often.
• The ability to maintain a professional demeanor in all situations and interactions while showing respect and dignity to all people.
• A basic knowledge of military culture.
• The ability to multitask and prioritize.
• Mastery of the English language, both verbal and written formats.
• Superior writing skills to ensure emails, letters, newsletters, documents and social media posts uphold professionalism and brand identity.
• Intermediate computer and technology skills. A thorough knowledge and proficiency of all Microsoft Office programs and Google Suite is helpful. Familiarity with data entry software, such as Excel, Sheets, etc.
• Proven critical thinking, problem solving and communication skills.
• The ability to take direction while relying on self-motivation, independent thought and behaviors.
• The ability to demonstrate strong work ethics and work effectively as a part of a team or independently.
• The ability to adapt and overcome in providing support in a flexible manner to all sarge’s activities and events.
• The ability to understand the working culture at sarge’s and to adapt to it to ensure maximum flexibility and effectiveness.
• Organizational skills to maintain order and ensure executive attend appointments and meet sdeadlines
• Familiarity with nonprofit databases and CRMs such as Little Green Light or Give Butter.
• Familiarity with basic design software such as CANVA
• Experience with creating, writing and editing newsletters
• Experience with direct mail techniques with an emphasis on mail merge and maintaining accurate database information.
• The ability to be detail oriented and committed to maximum accuracy under stressful conditions.
• Familiarity with job scheduling and project coordination.
• Basic understanding of social media platforms and marketing concepts.
• Calendar and schedule management skills
• Knowledge of office procedures and equipment
• Familiarity with customer service principles
• Ability to handle confidential information responsibly
Preferred:
• A member of the local or surrounding communities with a knowledge of community resources and knowledge and experience in accessing these resources.
• A person that has preexisting relationships with veterans’ programs and resources.
• Someone with related “lived experiences”.
• Nonprofit experience and/or education.
Duties and Responsibilities:
• Coordination of multiple schedules simultaneously
• Creation of annual agency calendar to track corporate filing requirements and grant deadlines.
• Maintaining an accurate and timely grant file. Which includes deadlines for applying, and reporting requirements.
• Maintaining an accurate and timely file of all pertinent corporate documents.
• Create, edit and distribute newsletters on a quarterly basis and sporadic written communications to donor base as needed.
• Be the primary liaison to outside vendors and contractors.
• Maintain a vehicle maintenance schedule and coordinate fleet services.
• Create and maintain an equipment inventory.
• Create and maintain a maintenance record for all properties.
• Maintain nonprofit CRM and database and donor tracking.
• Basic design work
• Spearheading consistent direct mail efforts and communication schedules.
• Working in conjunction with an outside contractor to develop, maintain and update the website.
• Answer and respond to calls, emails, and various other forms of communication.
• Assist with special projects, conduct research, and gather pertinent data for resource development, reporting and assisting the executive director with the decision-making process.
• Prepare, edit, proofread, and deliver various reports, mailings, presentations, and other correspondence.
• Maintain files and documents (both physically and digitally) with the utmost accuracy and confidentiality.
• Prepare meeting agendas, take notes and attend meetings as directed.
• Aid other departments as needed.
• Assist in social media and marketing efforts, leveraging your knowledge and interest in the field.
• Staff community events, health fairs, etc., as necessary and practical.
• Assist and support all activities, events and special projects.
• Ensure proper internal financial controls through separation of duties.
• Maintain and contracts and agreements.
• Other duties as required.
