08/03/2026
Would you like to work with us? We are looking for a new Office Manager!
Please email [email protected] for an application!
Job Description: Office Manager
Position: Office Manager
This position has direct responsibility to the Director and the Board of Supervisors
Objective: Assist the Director, Soil and Water Resources Manager, Programs Manager and the Natural Resources Conservation Service (NRSC) personnel in promoting conservation practices on the land of the District and with other responsibilities relating to our natural resources.
Qualifications: A team player with a strong work ethic, attention to detail and interest in the conservation field.
-Minimum of an associate’s degree in business, accounting or another related field. 3 or more years of appropriate experience can replace degree requirements.
-Advanced knowledge of MS Office and financial systems and software (Quick Books)
Duties and Responsibilities:
A. The Office Manager may be the first to meet and greet the public in many instances. To cope with this responsibility and assist with the development of a well-rounded conservation program, the Office Manager should:
1. Know specific functions of the District
2. Be familiar with the Memorandum of Understanding with:
a. USDA/NRCS
b. USDA/FSA
c. All others MOU’s
i. See the MOU folder
3. Be familiar with conservation practices i.e., farmstead windbreaks, field windbreaks, wildlife tree plantings, grassed waterways, crop residue use, crop rotation, etc. (See NRCS staff for assistance).
4. Be familiar with the Handbook for Soil Conservation District Supervisors.
5. Have an awareness of agricultural programs related to the SCD
6. Be familiar with and be able to use computer program QuickBooks- Pro to maintain the District’s financial records.
7. Field work when needed, especially during tree bundling and planting in the spring
B. The Office Manager
1. Secretarial
a. Type correspondence from District
b. Answer routine correspondence
c. Receive, review and route mail
d. Assemble and dispatch outgoing mail
e. Prepare meeting agenda
f. Organize and attend Monthly Board Meetings and Special Board Meetings. Type and assemble meeting minutes and financial reports.
g. Proofread newsletters before being sent to printers
h. Assist in the planning and the preparation for the NDASCD Annual Meeting.
2. Clerical
a. Keep records and compile data for monthly and special board meetings.
b. Anticipate and determine needs for office supplies and order needed material after appropriate approval.
c. Maintain SCD scrapbook. (Minutes, agendas, etc).
d. Provide communication and correspondence with board members as necessary to keep them informed of important district and conservation issues.
e. Maintain SCD records as prescribed by ND Soil Conservation District Law and the State Soil Conservation Committee.
f. Maintain standardized filing system for the District
g. Update Employee Handbook
h. Update Annual Plan of Work
i. Update Long Range Plan
j. Update website
k. Update tree store inventory
l. Supervisor meeting and mileage tracking
m. Update mailing lists: Ladies Ag Night & Newsletter
n. Coordinate SCD tree inventory and sales with Programs Manager
o. Other duties as established by the Director and District Supervisors
3. Financial:
a. Accounts Receivable/Accounts Payable
b. Payroll
c. Prepare budget
d. Prepare Bond biannually
e. Assist Director in preparing financial report necessary for application of Mill Levy
f. Prepare annual financial reports: submitted to Cass County Auditor
g. Prepare quarterly District Expense Report for NRCS
h. MN Revenue: quarterly deposits and return
i. ND Revenue: quarterly deposits and return
j. IRS: monthly deposits
k. IRS: quarterly return
l. Jobservice – Unemployment: quarterly deposit and return
m. Sales tax return and payment
n. W-2’s
o. 1099’s
p. Grant reimbursement requests: DART, District grants, etc
q. Monthly Reconcile Visa, Checking and Money Market accounts
4. Human Resources
a. Benefit administrator
b. Seasonal employees new hire paperwork
c. W-4’s
d. ND reciprocity forms for MN residents
e. Child Support reporting to ND Human Services for all new hires
f. Workforce Safety Insurance paperwork and payment
5. Information and Education Responsibilities
a. Ladies Ag Night
b. Eco-Ed
6. Software Program Knowledge
a. Intuit QuickBooks
b. Microsoft 365 Suite
C. BENEFITS: See District “Compensation & Benefits Package “
$28-$32 an hour DOE
D. PERFORMANCE REVIEW:
A formal review will be completed by your supervisor on a yearly basis and will be discussed with you. Your performance rating is an overall evaluation of your performance in the judgment of your supervisor. It will be the basis for any merit pay increases granted by the District board.
