10/06/2025
Southeast Neighbors (SEN)
Board Meeting Agenda — Tuesday, October 7, 2025
Time: 7:00–8:30 pm
Location: Hilyard Community Center, 2580 Hilyard St, Eugene
Hybrid Access: Google Meet meet.google.com/tpp-wnhk-cia
Phone: +1 413‐931‐1378 • PIN: 223 845 764 #
Meeting Notices
Recording: Personal audio or video recordings may not be shared or reproduced without the permission of
any non‐board member who appears in them.
Accessibility: To request interpretation, captions, or other accommodations, contact [name, email/phone]
by [date/time]. The venue is fully accessible.
Estimated Time Guide
(Please help us stay on schedule.)
1. Call to Order & Welcome (7:00–7:05) — 5 min
Cupcake thank‐you for retiring board members
Roll call and quorum confirmation
Approve agenda
Public comment sign‐up (in person: card • online: “raise hand”)
2. Public Comment (7:05–7:10) — 5 min
Up to two minutes per speaker; written comments welcome.
3. Chair’s Remarks (7:10–7:12) — 2 min
Review meeting norms.
Reminder: the board will not take a position on the 34th & Hilyard item unless the board votes to do
so.
Accessibility reminder.
4. Consent Agenda (7:12–7:15) — 3 min
Approve September 2025 minutes.
Accept written committee reports.
File Treasurer’s year‐to‐date report (prepared by Dennis Hebert).
5. City Briefing — 34th & Hilyard (7:15–7:40) — 25 min
Presenters: Ellen Meyi‐Galloway and Laura Hammond, City of Eugene Planning and Development
- Staff presentation (~10 minutes).
- Moderated questions and discussion (~15 minutes).
6. Follow‐Up Actions (7:40–7:45) — 5 min
Approve sending a Question List to City staff about wetlands, flood design, utility easements,
covenants, safety, unit mix, and timeline.
Approve posting a clear, neutral factsheet about the site on the SEN website (sen‐eugene.org).
Motions:
1. “I move that Southeast Neighbors approve the Question List and send it to City staff as discussed.”
2. “I move that Southeast Neighbors post the neutral factsheet about the 34th & Hilyard site on our website after
the City briefing.”
7. Treasurer’s Report & Transition (7:45–7:53) — 8 min
Motions:
3. “I move that the Board accept the Treasurer’s reconciliation for the SEN Annual Picnic and authorize the
Treasurer to complete reimbursements and close out picnic accounting with City staff.”
4. “I move that the Board authorize the Treasurer and Acting Co‐Chair to begin the formal transfer of Treasurer
duties to John Ostrom, including necessary bank account and checkbook updates, following successful
reconciliation.”
Financial Snapshot (Oct 1, 2025)
- Checking balance: $1,925.17
- Silent auction deposit: $590
- Outstanding checks: $100
- City account allocation: $5,392.07
- Picnic expenses submitted for reimbursement: $856.08
- Postcard cost for picnic outreach: $2,936.00
- Remaining funds after reimbursement: $1,600.07
Dennis Hebert will present the final picnic reconciliation and confirm reimbursements submitted to the City.
A short overview of the upcoming Treasurer transition to John Ostrom will follow.
8. Committee Highlights (7:53–7:56) — 3 min
Ready Southeast
Transportation and Land Use
Communications
Friends of Tugman Park (September report attached; volunteer dates: Oct 1, Oct 12 [rescheduled],
Oct 29)
Neighborhood Leaders Council
9. Old Business (7:56–8:06) — 10 min
Annual picnic recap — lessons and next steps (5 min).
Board recruitment — openings and outreach plan (5 min).
10. New Business (8:06–8:23) — 17 min
Neighborhood Leaders Council debrief — appoint representative to Disaster Preparedness
exploratory group (5 min).
Motion 5: “I move that Southeast Neighbors appoint ___ as our representative to the Disaster Preparedness
exploratory group.”
Cultural Services Grants 2026 — decide whether to apply; form a three‐person grant team;
authorize attendance at the Oct 28 workshop (5 min).
Motion 6: “I move that Southeast Neighbors form a three‐person grant team to prepare up to two Cultural
Services grant applications and authorize up to two team members to attend the Oct 28 workshop.”
Tugman Park After‐School Program — “Coyote Kids” — Applicant Meadow Scott seeks a meeting
with SEN before promoting the program. City Parks guidance: exclude the Fawn Lily Rise area,
confirm park boundaries, and arrange a site visit with Parks staff and Tugman volunteers. The
applicant will submit a Special Use Application addressing restroom and traffic logistics. (7 min).
Motion 7: “I move that the Chair be authorized to meet with the applicant and Parks staff and coordinate a
site visit with the Tugman volunteer group to review sensitive areas and programming plans.”
11. November Meeting — Program Selection (8:23–8:27) — 4 min
Choose November public program: (A) Community Supported Shelters — Nightingale update, or (B)
Local Media Panel — Lookout Eugene–Springfield, Whole Community News, KLCC.
Motion 8: “I move that Southeast Neighbors invite [chosen speaker(s)] to present at the November general
meeting and authorize the Chair to send invitations.”
12. Logistics & Next Steps (8:27–8:30) — 3 min
Key dates: Oct 28 — Neighborhood Leaders Council; Oct 28 — Cultural Services workshop; Nov 8 —
Fireside Chat with Fair Housing Council of Oregon.
Confirm action owners and deadlines.
13. Adjourn (no later than 8:30 pm)
Meeting Length: 90 minutes. Please keep comments concise so all items can be covered.
