10/10/2026
NOW SEEKING: Volunteer Administrative Assistant | Elm Mott Fire Rescue
Elm Mott Fire Rescue is growing, and so is the need in our community. We serve Elm Mott, Chalk Bluff, and Lincoln City, and we're looking for one or two dependable people to help keep our department organized behind the scenes so our firefighters can stay focused on the call.
Who we're hoping to find:This role is a great fit for a college student looking to build volunteer experience serving the local community, or a retired professional with experience in administration, office management, billing, or grants. If you don't fit either category but are interested, please don't be discouraged. We'd still love to hear from you.
Time commitment: About 5 hours per week, with some weeks up to 10. Flexible schedule.
Work from home:Most of the work can be done from home, and the department will provide you with a new laptop.
What you'll help with:
-Keeping our run reporting on track: our firefighters write the call reports, and you'll make sure every call gets reported, follow up on any that are missing or incomplete, and help keep our records accurate
- Working with our billing software to make sure all billing is entered correctly and completely
- Supporting grant applications and working with our grant writers
- Checking and responding to department emails
- Tracking down, organizing, and managing documents and records
- Building and improving paperwork processes and filing systems
- Scheduling, preparing for, and taking notes at meetings
- Helping onboard and set up new software for the department
- General administrative support for the Chief and leadership team
What we're looking for:
- Strong organization and attention to detail
- Comfortable with email, Word/Excel, Google Docs, Claude, and learning new software
- Comfortable following up with people to keep things on track
- Dependable, discreet, and able to handle sensitive information
- Administrative, office, grant, billing, or nonprofit experience is a big plus, but not required
- Familiarity with HIPAA or medical records is a plus
No firefighting experience needed. If you're organized, reliable, and want to serve your neighbors, we'd love to hear from you.
**How to apply:** Apply online at elmmottfire.com or email [email protected]. Questions are welcome too, just send us a message here on Facebook.
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