President: Donna Heeres
Vice President: Toc Dunlap
ELLSWORTH WOMEN’S CLUB BY LAWS
ARTICLE I - NAME The name of the group shall be the Upper Chain of Lakes Area Women’s Club. ARTICLE II - PURPOSE The purpose of the Club is to support community activities and needs as well as to offer social activities for women of the Upper Chain of Lakes area. ARTICLE III – MEMBERSHIP Section 1. Membership a. Membership in this Club shall be open to any woman in the Upper Chain of Lakes, MI, vicinity. Members moving from the Upper Chain of Lakes area who wish to retain membership may do so by payment of annual dues. Section 2. Duesa. Dues are twenty-five ($25) dollars annually. Dues are payable prior to June 30th of each year. ARTICLE IV – CONFLICT OF INTEREST Section 1. Conflict of Interest
a. Club members who are employed by or receive financial compensation from a charity considered for funding by the Club shall disclose this conflict of interest and abstain from the discussions and votes to approve awards. ARTICLE V - NON-DISCRIMINATION Section 1. Non-Discrimination
a. With the exception of limiting membership to women, the Club does not discriminate in the award of funds and in all other activities on the basis of gender, sexual orientation, national origin, race, color, age, religious creed, marital status, or disability. ARTICLE VI – OFFICERS AND JOB DESCRIPTIONS Section 1. Officers
a. The elected officers of the Board shall consist of a President, Vice President (VP), Treasurer, Recording Secretary, and Immediate Past President. Elected officers will serve a term of one year from July 1st to June 30th. Duties and Job Descriptions a. President of the Club shall:1) Preside at all meetings.2) Appoint committees and chairs as necessary. 3) Arrange for an audit of the Treasurer’s books before turning them over to the incoming Treasurer in July of each year.4) Send out an agenda prior to each Club meeting. Vice President shall: 1) Act as President Pro-Tempore and preside at all meetings in the absence of the President and succeed to the office of president. Treasurer shall:1) Handle the Club funds, receive and disburse authorized funds and keep an account of same.2) Plan the budget with the President, Vice President and Secretary. Then, present the budget to the Board for approval prior to the end of the fiscal year. 3) Submit a written financial report to the Club at each Board Meeting. 4) Submit an annual report on spending for the past fiscal year, July 1 – June 30.5) Prepare Treasurer’s books for annual audit.6) File, or cause to have filed, all Federal and State government forms as required by law in a timely fashion d. Recording Secretary shall:1) Take minutes of all Board Meetings to be reviewed and accepted by the Board. 2) E-Mail or mail out minutes of Board meetings at least one week prior to the next Board meeting. E. Immediate Past President shall:1) Ensure a smooth transition for the new president and provide the necessary information and education to such. ARTICLE VII– MEETINGS
Section 1. Club Functions a. A Board meeting shall be held once per month with the exception of December and all Club members are invited to attend. At the discretion of the Board, social events will be scheduled. Guests a. Members are entitled to bring a guest to Club functions. ARTICLE VIII– VOTING Section 1. Voting Members Voting members of the Club shall consist of the elected officers and the Club members present at the Board meeting. Quoruma. In order to have a quorum, the President or the Vice-President and three other Club members must be present. In absence of a quorum at a board meeting, no formal action shall be taken except to postpone the vote to a subsequent meeting when there is a quorum. Passage of a motion requires a simple majority (i.e., one more than half the present members). ARTICLE IX- NOMINATING COMMITTEE
Section 1. Appointment of Committee The Nominating Committee shall be appointed by the President in April of each year. It shall be composed of one Officer and two Club members. The Committee will prepare a slate of officers to be presented at the May Board meeting. Election The annual election will take place at the June Board meeting. Section 3. Installation
Installation of new officers will take place at the June Club meeting, following the election. ARTICLE X - BYLAWS These Bylaws may be accepted, altered, or amended by a majority vote of Club members present at any Board Meeting, provided a copy of the proposed amendment(s) are provided to each member at least one week prior to said meeting. ARTICLE XI – FISCAL YEAR The fiscal year of the Club shall begin on the first day of July and end on the last day of June in each year. ARTICLE XII– DISSOLUTION This Corporation is not organized for profit, and upon dissolution of this Corporation, after paying its debts, shall distribute any remaining assets to one or more nonprofit organization in the Upper Chain of Lakes area.
