04/15/2026
Here are the current bylaws for the BBBC. They have been updated to include amendments to article 2 section 6.
BRIDGEPORT ISD BAND BOOSTERS
CONSTITUTION & BYLAWS
UPDATED September 9, 2025
Article One
Name of Organization
1.1 The name of this organization is the Bridgeport Band Booster Club (BBBC.)
Article Two
Purposes
2.1 This non-profit organization exists solely for the purposes of
boosting, encouraging and promoting Bridgeport High School (BHS) and Bridgeport Middle School (BMS) band students,
stimulating and maintaining interest in the BHS and BMS band programs, and
giving all possible support, both moral and financial, to the BHS and BMS band programs.
2.2 The BBBC commits itself to cooperate with school officials for both building and maintaining efficient band programs and for promoting general activities pertaining to the band in cooperation with UIL guidelines for Booster Clubs, taking precaution not to interfere with the curriculum and direction of the Bridgeport ISD Director of Bands. All policies pertaining to the operation of the BBBC shall be under the jurisdiction of the Bridgeport ISD Director of Bands and the BHS Administration, according to UIL rules for Band Booster Clubs.
2.3 The BBBC is organized exclusively for charitable and educational purposes within the meaning of section 501(c)(3) of the Internal Revenue Code. Notwithstanding any other provision of these articles, the organization shall not carry on any other activities not permitted to be carried on (a) by an organization exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision any future United States Internal Revenue law) or (b) by organization contributions which are deductible under section 170(c)(2) of the Internal Revenue Code of 1986 (or the corresponding provision any future United States Internal Revenue law.)
2.4 No part of the net earnings of the organization shall inure to the benefit of, or be distributable to, its members, trustees, officers, or other private persons, except that the organization shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in (including the publishing or distribution of statements) any political campaign on behalf of, or in opposition to, any candidate for public office.
2.5 Upon dissolution of this organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986 (or the corresponding provision any future United States Internal Revenue law), or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
2.6 All property purchased, donated, and acquired by other means (for the benefit of the BHS or BMS Bands) is the sole property of the Bridgeport Band Booster Club.
Article Three
Membership
3.1 Membership shall consist of the legal guardians of all BHS or BMS Band students and other interested persons within the BISD community. BBBC does not discriminate with regard to race, color, religion, s*x, national origin, disability or any other basis prohibited under applicable law.
3.2 To be considered a voting member of BBBC, each individual must be the legal guardian or designated representative by a legal guardian of an enrolled student of the BISD Band Program for the operating year. Membership will run from June 1 - May 31 each year.
3.3 Each BBBC voting member shall have one vote for each matter presented during all official General Body meetings.
3.4 Any member may be removed if conditions warrant. A request for an individual’s removal must first be submitted to the Executive Board in writing, with all reasons and evidence as may exist. The Executive Board will review the request and conduct further investigation if required. If, in the view of the Executive Board, removal is warranted, the request is submitted to the Director of Bands. The Director of Bands’ decision shall be final.
3.5 Any member may be reinstated if conditions warrant. A request for an individual’s reinstatement must first be submitted to the Executive Board in writing, with all reasons and evidence as may exist. The Executive Board will review the request and conduct further investigation if required. If, in the view of the Executive Board, reinstatement is warranted, the request is submitted to the Director of Bands. The Director of Bands’ decision shall be final.
3.6 Any member has the right to file a grievance by making such grievance in writing and submitting it to the Executive Board. The Executive Board will investigate the grievance as required and make all reasonable attempts to settle the grievance among all concerned parties. If the grievance cannot be resolved by the Executive Board to the satisfaction of all concerned parties, the issue can be submitted to the Director of Bands by any concerned party. The Director of Bands’ decision shall be final.
3.7 Members are responsible for the organization's budget. Refunds are at the discretion of the Director of Bands and Executive Board majority vote.
3.8 Any expenses over $250 must be authorized by a majority vote of the voting members present at any General Body meeting. If business occurs between General Body meetings, majority vote will occur within the Executive Board. Proof of purchase/receipt must be provided to the treasurer within five business days.
Article Four
Officers
4.1 Executive Board Positions-The following offices that will comprise the Executive Board:
President
Vice President
Secretary
Treasurer
The Director of Bands will be a Non-Voting member of the Executive Board
4.2 The Term of Office for all Executive Board officers shall begin on June 1st and end on May 31st to coincide with the BBBC fiscal year.
Term Length - The Executive Board term shall be one (1) year.
Vacancy on Executive Board - Should a vacancy occur on the Executive Board, either through resignation or by graduation of the member’s student, the Executive Board shall be responsible for filling the office. The newly appointed member of the Executive Board’s term will be for one (1) year or for the unexpired portion of the term vacancy due to a resignation. The Director of Bands will provide input on candidates in consideration for Executive Board Positions.
More Than 1 Candidates - In the event that there are more than one (1) candidates interested in consideration for vacant Executive Board positions, an election will be held by all voting members of the Bridgeport Band Boosters. Newly-appointed/elected officers shall assist the out-going officers and serve as non-voting Executive Board members from the time of their appointment/election through the beginning of their term. To be considered as a candidate for an Executive Board position, the person shall be held in good standing with the Bridgeport Band Booster Organization and Director of Bands regarding Band Fees Due as well as Conduct.
4.3 Quorum - At all meetings of the Executive Board, 75 percent (75%) of the officers shall constitute a quorum for the transaction of business and the act of a majority of the officer’s present at any meeting at which there is a quorum shall be the act of the Executive Board. If a quorum shall not be present at any meeting of the Executive Board, the officers present there may adjourn the meeting without notice other than announcement at the meeting, until a quorum shall be present.
Article Five
Executive Board
5.1 President
Shall preside at all general meetings of this organization and at all the meetings of the Executive Board and shall perform the duties usually assumed by a presiding officer, and such other duties as may be prescribed by the Executive Board.
The President may call member meetings of the BBBC.
The President is responsible for all communications between the BBBC and the BISD Director of Bands.
The President may appoint someone to take minutes at any meeting where the Secretary is not present.
All fundraising activities shall be coordinated through and must be approved by the President prior to the start of the fundraiser, who in turn shall coordinate through the BISD Director of Bands.
The President or the Executive Board may approve incidental expenses not to exceed $250.00.
Serve as Chairman of the Scholarship Committee
If the President’s child is under consideration, a non-Senior parent on the Executive Board will be appointed to serve as Chairperson.
Coordination of BBBC Supported Activities including, but not limited to:
Bridgeport Band Booster Club Concession Stand
Meals for games, contests and other BISD Bands events
Representation of BBBC at BHS or BMS Bands Registration/Parent Meetings
Coordination for Volunteers for Bridgeport ISD Band Activities (All-Region Room Monitors, BISD Contest Volunteers, Band Trip Chaperone Volunteers, etc.)
5.2 Vice-President
The Vice-President shall be the assistant to the President.
If the President is unable or unwilling to perform his/her duties, the Vice-President shall perform the duties of the President, and, when so acting, shall have all of the powers of the President.
The Vice-President and/or their designee will be responsible for maintaining all BBBC Social Media Outlets and their content.
The Vice-President will be responsible for all marketing activities and committees associated with the promotion and advertising of the Bridgeport High School or Bridgeport Middle School Bands.
5.3 Treasurer
Shall have charge and custody of, and be responsible for, all funds of the BBBC.
Shall have charge and custody of, and be responsible for, all BBBC fundraisers.
The Treasurer shall deposit all monies in the name of BBBC in such banks or other depositories as shall be selected by the Executive Board, and disburse those monies as needed by BBB with an accounting of receipts and disbursements at each monthly meeting. All monies disbursed shall be required to have a receipt or invoice before payment is issued.
The Treasurer shall maintain appropriate financial controls, including:
All expenditures are to be made by check or debit card, never cash.
All collected monies shall be deposited as soon as practical.
All monies should be initially collected and counted by two persons. The counters and the Treasurer shall sign the deposit form, which is kept as part of the financial records.
Bank statements should be mailed to Bridgeport High School and reviewed by the Treasurer Bank statements are to be reconciled monthly.
Monies received through the mail, drop box, or electronic conveyance should be recorded in a check log.
Receipts - All monies received should be receipted. Each receipt should include
current date
amount
person from whom received
purpose of payment
which fund to credit
type of transaction (e.g., cash, check, or credit card)
signature of person writing the receipt.
The original receipt should be given to the person making the payment and a copy kept in the receipt book or filed in numerical order.
Financial records are subject to audit (a) prior to the May general meeting, (b) upon election or appointment of a new Treasurer, or (c) at the direction of the Executive Board.
Financial records shall be kept for a period of five (5) years and turned over to the incoming Treasurer by June 1st of each year.
The Treasurer shall provide bank account debit accounts to the President, Vice President and themselves for use in payment for BBB band support activities.
5.5 Secretary
Shall keep an accurate record of all Executive Board meetings, and regular and called meetings of the members of BBBC.
Such records shall be made available to the President and BISD Director of Bands no later than one (1) week after the subject meeting.
Shall provide a copy of the records to all voting members of the BBBC no later than two (2) weeks after the subject meeting.
Records shall be kept for a period of five (5) years and turned over to the in-coming Secretary by June 1st of each year.
The Secretary shall be responsible for BBBC correspondence and perform other duties as may be assigned by the Executive Board.
Article Six
Meetings
6.1 All meetings shall be conducted in accordance with Robert’s Rules of Order.
6.2 Voting members present, and a majority of the Executive Board shall constitute a quorum at
member meeting.
6.3 Members shall meet in regular session at least once each month, from August through May, or called as needed by the President or Executive Board due to special circumstances. Day, Time and Location to be determined by the Executive Board.
6.4 The Executive Board shall meet prior to each regular member meeting, and at such other times as called by the President or any three (3) other officers, to determine and carry out the purposes of BBBC.
6.5 The Executive Board may conduct the ordinary business of BBBC as approved by vote of the BBBC voting members, and shall consist of the following officers: President, Vice President, Treasurer and Secretary.
6.6 The BISD Director of Bands shall be advised of all meetings and shall have the option of attending such meetings.
Article Seven
Committees
7.1 Standing Committees shall be
Concession Committee
Fundraising & Sponsorship Committee
Game Day & Contest Meals/Activities
Scholarship Committee
Uniform Committee.
Special Committees may be created and dissolved as needed by the President. The President shall serve as a member ex-officio of all committees except the Audit. Committee chairs are encouraged to develop and maintain a procedure manual for the area of responsibility.
7.1 Concession Committee Chairperson
Shall be appointed by the President.
The Chairperson may appoint other voting members as needed to assist in the oversight and operations of the Concession Committee.
The Chairperson is responsible for securing volunteer assistance for concessions duty.
The Chairperson is responsible for all BBBC concession scheduling and operations.
7.2 Fundraising & Sponsorship Committee Chairperson
The Fundraising Committee Chairperson shall be appointed by the President.
The Chairperson may appoint other voting members as needed for the Committee.
All fundraising activities must be approved by the Executive Board.
The Chairperson is responsible for all BBB Fundraising & Sponsorship activities
7.3 Game Day & Contest Meal/Activities Committee Chairperson
Shall be appointed by the President. This position can be performed by the Vice President if that person so chooses.
Responsibilities include:
Game Day & Contest Meals
Coordination with Director of Bands for Meals,
Number of Students/Directors to receive meals,
Any Special Meal Requests (Vegetarian)
Timing of Meals Securing and coordinating volunteer help to assist with meal service
Summer Band Camp Meals/Snacks
Ordering and Serving
Volunteer Coordination
Meals/Catering Needs for Special Events
All-Region Host Meals (Judges, Directors, & Accompanists)
Band Banquet
Securing Venue & Menu, Decoration, and Programs/Bio’s
7.4 The Bridgeport ISD Band Booster Scholarship Committee Chairperson
Shall be chaired by the President.
In the event that the President will have their son/daughter in consideration for the Scholarship, he/she will recuse himself from the committee, and a non-Senior parent on the Executive Board will be appointed Chairman of this Committee.
President will select one additional voting member to be on the committee to meet with
the Director of Bands to select scholarship recipients.
The BBBC will appropriate a minimum of $5000.00 in scholarships per school year.
Allocate 2 x $1,000.00 to qualifying Student applicants majoring in Music Studies.
If no applicant is majoring in a music field or is a non-qualifying applicant majoring in music studies, scholarships at $500.00 each can be awarded to qualifying applicants who provide proof of enrollment to a higher education program.
If awarded a scholarship, proof of enrollment must be submitted by May 1st of the following school year. Extenuating circumstances may allow for extension pending approval of the Executive Board.
7.5 Uniform Committee Chairperson
Shall be appointed by the President.
Coordination with Director of Bands Uniform Needs and handling procedures
Responsibility for Uniforms
Sizing (Pre-season)- Band Registration
Game Day & Contest Check-Out/Check-In Coordination
Concert Season Uniform Check-Out/Check-In Coordination
Coordination of Volunteers needed for Uniform Check-In/Check-Out
Article Eight
Amendments
8.1 Changes or Amendments - Following a public notification, the Constitution & By-laws may be changed or amended by a majority vote of the voting members present at a regularly scheduled member meeting. Public notification is intended to be provided by Booster Social Media, member email and band directors email list with not less than 25 days’ notice.
8.2 If any portion of these by-laws shall be invalid or inoperative, then, so far as is reasonable, the remainder of these by-laws shall be considered valid and operative and no effect shall be given to the intent manifested by the portion held invalid or inoperative.
8.3 Approvals - Upon executive board approval, any change or amendment is subject to review by the BHS Principal and BISD Director of Bands.
Article Nine
Contracts, Deposits and Funds
9.1 The Executive Board may authorize any officer or officers, agent or agents of the BBBC, in addition to the officers so authorized by these by-laws, to enter into any contract or execute and deliver any instrument in the name of and on the behalf of the BBBC. Such authority may be general or confined to specific instances.
9.2 All funds of the BBBC shall be deposited to the credit of the BBBC in such banks, trust companies, or other depositories as the Executive Board may select.
9.3 The Executive Board may accept on the behalf of the BBBC any contribution, gift, bequest, or devise for the general purposes or for any special purposes of the BBBC.
Article Ten
Protection of Officers
10.1 The BBBC shall have the power to indemnify any officer or former officer of the BBBC for expenses and costs (including attorney’s fees) actually and necessarily incurred by him/her, by action in court or otherwise, by reason of his/her being or having been such officer, except in relation to matters as to which he/she shall been guilty of negligence or misconduct in respect of the matter in which indemnity is sought.
