10/26/2020
Dear Community members,
Since our last meeting the board has been working hard to get established and draft a final budget. As we move forward community involvement is highly encouraged! We want to hear your opinions, questions, and concerns. We will make every effort to respond and plan to communicate regularly on multiple platforms. Board business is YOUR business! Below are some things we think you should know as we get closer to our meeting on November 30th:
Board Members
• The board received the resignation of one of our members. Moving forward, the remaining two members will continue executing the tasks decided during our last meeting in order to stay on track and decided to leave the seat vacant. The community will vote on 3 instead of 2 additional
board members at the November 30th meeting.
Committees
• The following neighbors have volunteered and were selected to join our committees. We are in the process of confirming their commitments, outlining their duties, and coordinating first
meetings. The board collectively decided on some ground rules for the committees to ensure fairness and inclusiveness:
o Committees will establish a chair during the first meeting to liaison with the board.
o No active board members may sit on the Arc Committee.
o Committee volunteers must have a vested interest in the community (Homeowner).
o Only one representative from each household may be in a committee at a time.
The Arc Committee was established (min of 3, max of 5):
• Linda Rich
• Melissa Miner
• Tameika Brown Dawson
• Eric Levison
The Marina Committee: (min of 3, max of 5)
• Bob Rich
• Paul Fallace
• Tom Rodabaugh
• Angie Lane
• Brian McClain
Reserve Account
• It was decided to move $8000 in the Reserve account as the current reserve balance was $0. Builders typically keep these funds in the operating account to cover cash flow. Now that we have transitioned, we are moving this amount to satisfy the 10% recommended minimum.
Transition/Reserve Study
• It was decided at the last meeting this study was important to the community as it greatly affects future budget decisions. After a full budgetary audit, the board determined that the best
course of action is to use the reserves to purchase the studies to prevent increasing dues.
• We are still in the process of obtaining samples. Our decision will be made Thursday on which company and hope to receive the study prior to the Nov 30 meeting for future budget decisions.
Office expenses
• We are looking into options for decreasing this cost, such as opting out of statements, and less mailings. Please keep an eye on your mail or email.
Insurance Policy
• We are in the process of obtaining additional quotes on insurance policies for the neighborhood and marina.
• Primary changes will include what’s being covered to prevent an increase in dues.
Budget
• Budget draft is due on 10/30, board members are working hard at getting in additional quotes with the goal of not increasing dues.
• The draft budget will be sent out to homeowners on Friday and it must be approved at the next board meeting.
Lawncare
• The neighborhood map changed and updated quotes for lawncare are needed to ensure accurate services.
Community Trash
• Per community suggestion, the board is requesting quotes for community-based trash/recycle pickup. This change could reduce the overall property costs of trash pickup by more than half (or from ~$34/month to ~$16/month).
• This will be on the agenda for the Nov meeting with potential changes to occur in January 2021.
Winterization
• Winter is coming! The board is confirming when this will be done and instructions for dock owners will follow shortly.
HPS Management
• HPS is doing a good job, Natis has been working very closely with us. She has been very responsive and has provided us everything we’ve asked for. We are contracted with them
through 12/31/2022. We are contractually obligated to continue utilizing their services unless they are not following the rules in the contract.
• If you feel there are areas that need improvement or feel we should reconsider, please let us know as soon as possible so that we can address your concern.
Deadlines & Dates
10/30/2020 - Budget Meeting Notices w/ Budget Draft
11/09/2020 - Proxies Mailed
11/30/2020 – Board Meeting
Other topics
• We received a complaint from a homeowner about Gabler's Shore Ct being a mess with mud and rocks in the street and no one cleaning up. We were able to get in contact with the production manager for the builder and they took care of it. It’s reasonable to expect they keep the neighborhood looking clean. Please let us know if this continues to be an issue.
• We received a question as to when the Bob Ward sales sign would be removed since all the houses are sold. We were told by the builder this would be done.
Very Respectfully,
Your HOA Board Members
