20/02/2026
JOB VACANCY ANNOUNCEMENT
Norwegian People’s Aid (NPA) is a humanitarian, non-governmental organization with its Head Office in Oslo, Norway. Since its foundation in 1939, NPA has emphasized programmes of humanitarian assistance, emergency assistance during natural disasters, and long-term development. For implementation of the NPA Humanitarian Disarmament Programme in Tajikistan, we currently seek applicants for following position:
Post title: Finance & Administrative Assistant
Duty station: Dushanbe, Tajikistan
Deadline for applications: 06 March 2026
Number of posts: 1 (one)
Description:
The Finance and Administrative Assistant will provide support to the programme’s daily financial and administrative operations. Key responsibilities include processing financial transactions, maintaining accurate documentation, assisting with procurement and logistics, and ensuring compliance with both donor requirements and organizational policies. The position will report to the Finance Manager on financial matters and to the HR/Administration Officer on HR and administrative tasks
Duties and Responsibilities:
Finance:
• Ensure all supporting documentations is accurate before payments to the bank.
• Perform cash and bank reconciliations to ensure all records match supporting documentation and payment.
• Track expenses against approved budgets and report any discrepancies.
• Support the annual audit process by organizing and submitting required documents.
• Ensure compliance with financial procedures and donor requirements.
• Prepare, review, and post booking vouchers in Agresso
• Follow up on the Staff debtor account (2405) and the Suppliers account (2401).
• Processing payments made via bank (through online banking system) and conducting other routine bank interactions
• Calculate taxes, annual leave, sick leave, and other payroll-related items, and process salaries to employees’ bank accounts accurately and on time
• Preparing and submitting statistical, salary tax, social tax, labour, VAT, foreign currency, travel, and reporting on a monthly, quarterly and annually basis as required by the government of Tajikistan.
• Preparing and submitting annual capacity development, labour, and sick leave reports to the Government of Tajikistan.
• Prepare VAT exemption requests for suppliers and follow up to ensure timely approvals and compliance
• Prepare and submit transfer money reports to the Ministry of Justice, ensuring accuracy and timely submission
• Scans vouchers and upload them into Agresso; maintains files and organizes information and reference materials for easy access and retrieval.
• Provides backstopping during the absence of programme colleagues (FM).
• Act as the second signatory for approvals in the absence of the Finance Manager (FM).
• Performs other duties as required by the Finance Manager and Country Director.
Administration:
• Maintain an organized filing system (hard copy and digital) for financial and administrative documents.
• Support HR functions, including timesheet collection, leave tracking, and contract filing.
• Assist in organizing travel, accommodation, and logistics for staff and visitors.
• Manage office supplies and ensure the smooth running of the office.
• Maintain accurate filing systems of all incoming, outgoing correspondence related to the NPA office in Tajikistan.
• Assist with the organization of conferences and training in coordination with the logistics department.
• Coordinate various types of identification cards, visas, and other registrations for international and national staff.
• Prepare telephone bills for payment and deductions.
• Perform any other tasks and duties that may be assigned or delegated by HR/Admin Officer.
• Provides backstopping during the absence of HR/Admin Officer.
Qualifications and Experience:
• Degree in Finance, Accounting, Business Administration, or related field.
• Minimum 2 years of experience in a similar role, preferably in a humanitarian or NGO context.
• Knowledge of accounting software.
• Familiarity with donor reporting and procurement procedures is an asset.
• Excellent organizational, communication, and time management skills.
How to apply: Interested candidates should send their CV and covering letter before the deadline to [email protected]. Please indicate the title of the position you are applying for. Kindly note that only short-listed candidates will be contacted for an interview. NPA reserves the right to reject applications without giving explanation. NPA is an equal opportunity employer. Qualified female candidates are encouraged to apply.
Norwegian People's Aid
