Sikat, Inc. - Capiz

09/07/2026

💙 A New Chapter: Stay Connected with Us!

To our dear partners, supporters, volunteers, friends, and the communities we are privileged to serve,

Thank you for being an essential part of our journey and for walking alongside our field office through this page. Your encouragement, active engagement, and steadfast partnership have been invaluable in advancing our shared mission and celebrating the inspiring stories of the communities we work with.

As we look to the future and strive to bring our collective work closer together, we are moving toward a unified social media outreach channel. To make this happen, we will be transitioning away from this specific page so we can gather our entire community into one vibrant digital home for SIKAT.

By bringing all of our voices, updates, and community stories under a single official platform, we can share a more complete, powerful picture of our collective impact across the country.

We warmly invite you to continue this journey with us by following the official SIKAT Inc. page. Through this unified space, you will get the same deep community stories, project updates, advocacy efforts, and event announcements, just with a broader view of everything we are achieving together.

This is simply a transition to a broader, shared online home. Our deep commitment to the communities we serve and to the partnerships we have built right here remains absolutely the same.

Thank you once again for your unwavering trust and support. We can’t wait to turn the page and begin this exciting new chapter with you!

📍 The Sikat, Inc. - Capiz page will cease to make updates by July 15, 2026. Please join our unified community and follow the official SIKAT Inc. page for all future updates: https://www.facebook.com/sikatphil

See you there!

Sentro para sa Ikauunlad ng Katutubong Agham at Teknolohiya Inc. (SIKAT) or Center for the Development of Indigenous Science and Technology Inc., is a non-profit organization in the Philippines.

02/07/2026

Panay CRM Plan in Action!

This July 1 - 3, 2026, the Panay Coastal Resource Management (CRM) Planning Review and Updating Workshop is bringing together local government offices, national agencies, and fisherfolk organizations to revisit, strengthen, and align Panay's CRM Plan.

Made possible through the collaboration of Municipality of Panay, Panay MENRO, Capiz Provincial Environment and Natural Resources Office - CaPENRO, Department of Environment and Natural Resources (DENR), BFAR Region 6, Government of Capiz, DENR - PENRO Capiz, and SIKAT Inc., the workshop created space for meaningful conversations, shared insights, and collective action toward protecting our coastal and marine ecosystems.

Participants included representatives from the Coast Guard Sub-Station – Panay, Provincial Agriculture Office – Capiz, Municipal Planning and Development Office (MPDO), Municipal Fisheries and Aquatic Resources Management Council (MFARMC) and Fisherfolk organizations of Panay.
https://www.facebook.com/share/p/1Fktwt9W7b/

31/05/2026

Sa paggunita ng National Fisherfolk Day, kinikilala natin ang mga taong araw-araw na humaharap sa panganib ng dagat upang magbigay-buhay sa kanilang pamilya at sa buong bansa.

Ang tunay na paggalang sa ating mga mangingisda ay hindi natatapos sa pagkilala sa kanilang sakripisyo. Ito ay nasusukat sa ating kakayahang itaguyod ang kanilang mga karapatan, pakinggan ang kanilang mga tinig, at tiyaking sila ay may makatarungang bahagi sa mga biyayang kanilang pinagyayaman.

Ang SIKAT Inc. ay patuloy na titindig para sa ating mga mangingisda.



https://www.facebook.com/share/r/1Cm3XyLiRy/

29/05/2026

Team Capiz with the Capiz Bantay Dagat Coordinator - Sir Glen Beup, in support of sustainable fisheries and environmental stewardship. 🌊

https://www.facebook.com/share/p/17TRc7p73F/

29/05/2026

Two days ago, we joined the LGU of Pilar in celebrating the 13th Farmers’ and Fisherfolks’ Day together with our
and keep local livelihoods thriving.

To all our farmers and fisherfolks, Thank you very much!

https://www.facebook.com/share/p/18o1Lr4AVV/

29/01/2026

We are hiring! BOOKKEEPER**

ᎪᏴᎾᏬᎢ ᎢᎻᎬ ᎡᎾᏞᎬ
The Bookkeeper maintains accurate and complete financial records for our coastal resource management, disaster risk reduction, and climate change adaptation programs,
ensuring compliance with Philippine accounting standards, tax regulations, and donor requirements. You will handle day-to-day financial transactions including recording expenses, processing payments, reconciling accounts, managing payroll, and preparing monthly financial reports that support program implementation and organizational decision-making. Your meticulous work ensures accountability and transparency in managing resources entrusted to us by donors to benefit vulnerable coastal communities.

𝗤𝘂𝗮𝗹𝗶𝗳𝗶𝗰𝗮𝘁𝗶𝗼𝗻𝘀

𝙀𝙙𝙪𝙘𝙖𝙩𝙞𝙤𝙣𝙖𝙡 𝘽𝙖𝙘𝙠𝙜𝙧𝙤𝙪𝙣𝙙
Bachelor's degree in Accounting, Business Administration with major in Accounting, Finance, or related fields. Completion of core accounting courses including financial accounting, cost
accounting, and taxation is essential. CPA eligibility or progress toward CPA licensure is an advantage but not required.

𝙀𝙭𝙥𝙚𝙧𝙞𝙚𝙣𝙘𝙚
✓ 1-2 years of proven bookkeeping or accounting experience in any organization.
✓ Experience in NGOs, non-profit organizations, or development sector is highly preferred but not required.
✓ Hands-on experience with full bookkeeping cycle from transaction recording to financial statement preparation.
✓ Exposure to payroll processing, tax compliance, and government remittances.
✓ Experience working with accounting software (QuickBooks, Xero, SAP, or similar systems).
✓ Familiarity with donor fund accounting or grant management is an advantage.
✓ Experience supporting internal or external audits is beneficial.

𝘼𝙘𝙘𝙤𝙪𝙣𝙩𝙞𝙣𝙜 𝙆𝙣𝙤𝙬𝙡𝙚𝙙𝙜𝙚
✓ Strong understanding of accounting principles, double-entry bookkeeping system, and accrual accounting.
✓ Solid knowledge of the complete accounting cycle from journal entries to financial statements.
✓ Proficiency in account analysis, reconciliation, and variance investigation.
✓ Working knowledge of Philippine taxation including withholding tax and income tax.
✓ Familiarity with chart of accounts structure, cost centers, and financial coding systems.
✓ Knowledge of internal controls, segregation of duties, and financial safeguards.

𝙏𝙚𝙘𝙝𝙣𝙞𝙘𝙖𝙡 𝙎𝙠𝙞𝙡𝙡𝙨
✓ Advanced proficiency in MS Excel.
✓ Demonstrated experience using accounting software with ability to learn new systems quickly.
✓ Competent in MS Word for preparing financial narratives, reports, and correspondence.
✓ Experience with online banking systems, electronic payment platforms, and digital financial tools.
✓ Familiarity with BIR online filing systems (eFPS, eBIRForms) and government online portals.
✓ Ability to generate reports, queries, and analyses from accounting systems.
✓ Knowledge of document scanning, digital filing, and electronic record management.

𝘼𝙣𝙖𝙡𝙮𝙩𝙞𝙘𝙖𝙡 𝙖𝙣𝙙 𝙋𝙧𝙤𝙗𝙡𝙚𝙢-𝙎𝙤𝙡𝙫𝙞𝙣𝙜 𝙎𝙠𝙞𝙡𝙡𝙨
✓ Strong analytical abilities to investigate variances, identify discrepancies, and resolve accounting issues.
✓ Critical thinking to question unusual transactions and ensure proper classification.
✓ Attention to detail with proven ability to maintain high accuracy in financial records.
✓ Capacity to reconcile complex accounts and resolve multi-period discrepancies.

𝙊𝙧𝙜𝙖𝙣𝙞𝙯𝙖𝙩𝙞𝙤𝙣𝙖𝙡 𝙖𝙣𝙙 𝙏𝙞𝙢𝙚 𝙈𝙖𝙣𝙖𝙜𝙚𝙢𝙚𝙣𝙩 𝙎𝙠𝙞𝙡𝙡𝙨
✓ Excellent organizational abilities with proven track record of maintaining systematic records.
✓ Demonstrated ability to manage multiple priorities, deadlines, and competing demands.
✓ Effective time management skills with experience meeting month-end, reporting, and tax deadlines.
✓ Ability to work efficiently during peak periods while maintaining quality and accuracy.

𝘾𝙤𝙢𝙢𝙪𝙣𝙞𝙘𝙖𝙩𝙞𝙤𝙣 𝙖𝙣𝙙 𝙄𝙣𝙩𝙚𝙧𝙥𝙚𝙧𝙨𝙤𝙣𝙖𝙡 𝙎𝙠𝙞𝙡𝙡𝙨
✓ Excellent written and verbal communication skills in English and Filipino.
✓ Professional communication skills with suppliers, auditors, government officials, and stakeholders.
✓ Ability to prepare clear and accurate financial reports and narratives.
✓ Skills in presenting financial data, responding to inquiries, and providing financial guidance to colleagues.

𝙋𝙚𝙧𝙨𝙤𝙣𝙖𝙡 𝘼𝙩𝙩𝙧𝙞𝙗𝙪𝙩𝙚𝙨
✓ Unquestionable integrity, honesty, and ethical standards in handling financial matters - absolutely essential.
✓ Proven trustworthiness and discretion in managing confidential financial information.
✓ Meticulous and detail-oriented with consistent commitment to accuracy and completeness.
✓ Highly responsible and dependable with track record of meeting commitments and deadlines.
✓ Self-motivated and able to work independently with minimal supervision.
✓ Proactive in identifying issues, proposing solutions, and implementing improvements.
✓ Professional maturity and sound judgment in financial decision-making.
✓ Adaptable and flexible in responding to changing priorities and organizational needs.
✓ Resilient under pressure with ability to maintain composure during demanding periods.
✓ Commitment to continuous learning and professional development in accounting and finance.

𝗞𝗲𝘆 𝗥𝗲𝘀𝗽𝗼𝗻𝘀𝗶𝗯𝗶𝗹𝗶𝘁𝗶𝗲𝘀

Comprehensive Bookkeeping and Accounting
✓ Maintain complete and accurate accounting records for all organizational transactions following Philippine accounting standards and organizational policies.
✓ Record daily financial transactions including cash receipts, cash disbursements, bank transfers, journal entries, and adjustments using double-entry bookkeeping.
✓ Maintain subsidiary ledgers for accounts receivable, accounts payable, staff advances, fixed assets, and other detailed accounts.
✓ Ensure proper coding of all transactions by program, cost center, donor, activity, and account classification.
✓ Review and verify source documents for validity, completeness, proper authorization, and compliance before recording.
✓ Maintain organized and systematic filing of all financial documents with clear audit trail and documentation.

Cash and Treasury Management
✓ Record all bank transactions including deposits, withdrawals, electronic transfers, and bank charges.
✓ Prepare monthly bank reconciliations for all accounts, investigating and resolving discrepancies promptly. Monitor cash flow and bank balances daily.
✓ Maintain check registers and monitor outstanding checks, voided checks, and stale-dated checks.
✓ Coordinate with banks on account maintenance, statement requests, online banking issues, and special transactions.
✓ Ensure sufficient funds availability for payroll, major payments, and operational requirements.

Accounts Payable and Vendor Management
✓ Verify supplier invoices against purchase orders, delivery receipts, and contracts in three-way matching process.
✓ Ensure proper authorization, budget availability, and compliance with procurement policies before processing payments.
✓ Process tax withholding on payments following BIR regulations and issue BIR Form 2307 certificates to vendors.
✓ Respond to vendor inquiries regarding payment status, account balances, and invoice processing.
✓ Reconcile vendor statements with organizational records and resolve discrepancies professionally.
✓ Build and maintain positive relationships with key suppliers and service providers.

Accounts Receivable and Revenue Management
✓ Monitor accounts receivable and track amounts due from donors, partners, or other entities.
✓ Follow up on pending grant disbursements, donor payments, and other receivables proactively.
✓ Issue official receipts for all income following organizational format and BIR accountability requirements.
✓ Reconcile donor statements, grant agreements, and payment schedules with organizational records.

Payroll Processing and Statutory Compliance
✓ Process complete payroll for all staff including salaries, wages, allowances, and benefits.
✓ Calculate all payroll deductions accurately including withholding tax, SSS, PhilHealth, Pag-IBIG, and other authorized deductions.
✓ Prepare detailed payroll registers showing gross pay, itemized deductions, net pay, and employer contributions.
✓ Generate individual payslips and ensure confidential distribution to all employees.
Record payroll expenses in accounting system.

Financial Reporting and Analysis
✓ Prepare complete monthly financial statements including Statement of Financial Position, Statement of Activities, and Statement of Cash Flows.
✓ Prepare donor-specific financial reports following each donor's unique format, requirements, and reporting schedule.
✓ Compile all supporting schedules, annexes, and documentation required for financial reports.
✓ Support quarterly and annual financial reporting to donors, board, and external stakeholders.
✓ Ensure timely submission of all financial reports meeting internal and external deadlines.
✓ Maintain complete documentation and working papers supporting all financial reports for audit purposes.

Budget Monitoring and Control
✓ Prepare comprehensive budget utilization reports.
✓ Support budget preparation by providing historical data, spending patterns, and financial analysis.
✓ Assist in budget revisions, realignments, and amendments by preparing necessary documentation.

Account Reconciliation and Quality Control
✓ Ensure all accounts are fully reconciled and balanced before closing books each month.
✓ Conduct periodic review of account activity to identify misclassifications, errors, or control issues.
✓ Implement quality control checks on data entry, postings, and financial processing.
✓ Maintain high standards of accuracy and completeness in all accounting records.
Tax Compliance and Government Reporting
✓ Ensure full compliance with all BIR tax requirements including filing, payment, and documentation.
✓ Maintain comprehensive tax records organized for potential BIR audits including alphalist of payees.
✓ Monitor tax calendar and ensure all filings and payments meet deadlines to avoid penalties.
✓ Process SSS, PhilHealth, and Pag-IBIG contributions and remittances monthly within required deadlines.
✓ File all required government reports including contribution schedules and member updates.
✓ Stay updated on tax law changes, new regulations, and compliance requirements affecting the organization.
✓ Utilize online filing systems (eFPS, eBIRForms) efficiently for electronic tax filing and payment.

Audit Coordination and Support
✓ Prepare comprehensively for internal and external audits including document organization and schedule preparation.
✓ Provide auditors with requested financial records, supporting documents, and explanations efficiently.
✓ Respond professionally to audit queries, findings, and requests for additional information.
✓ Prepare audit adjustment entries and explanations based on auditor recommendations.
✓ Implement audit findings and corrective actions to address identified weaknesses or issues.
✓ Maintain complete audit trail ensuring all transactions are properly documented, authorized, and traceable.
✓ Coordinate year-end audit activities including preparing lead schedules, confirmations, and representations.
✓ Support donor-specific audits by providing project financial records and cost allocation documentation.
✓ Document accounting policies, estimates, and judgments for audit review and inquiry.
✓ Participate in audit exit meetings and follow up on management action plans.

Fixed Assets and Depreciation Accounting
✓ Maintain comprehensive fixed assets register with detailed records of all organizational assets.
✓ Record asset acquisitions including cost, acquisition date, description, location, custodian, and funding source.
✓ Process asset disposals, transfers, sales, or write-offs with proper authorization and documentation.
✓ Calculate and record monthly depreciation using appropriate methods and useful life estimates.
✓ Coordinate annual physical asset verification and reconcile results with accounting records.
✓ Prepare fixed assets reports for management and ensure compliance with donor asset requirements.

Grant and Donor Fund Accounting
✓ Set up and manage project codes, cost centers, and fund codes in accounting system for tracking.
✓ Ensure strict compliance with donor-specific financial requirements, restrictions, and guidelines.
✓ Prepare donor-required financial reports including fund accountability statements and cost reports.
✓ Track grant advances, installments, and payments against grant agreements and disbursement schedules.
✓ Monitor grant periods and ensure timely closeout with all expenditures recorded before end dates.
✓ Maintain separate documentation files for each grant including financial reports and supporting schedules.
✓ Reconcile donor statements and reports with organizational records regularly.

Internal Controls and Compliance:
✓ Implement and enforce internal financial controls protecting organizational assets and ensuring accuracy.
✓ Ensure proper segregation of duties in financial processes including authorization, recording, and custody.
✓ Safeguard accounting records, financial data, and confidential information with appropriate security measures.
✓ Monitor compliance with organizational financial policies, procedures, and standard operating procedures.
✓ Report immediately any suspected fraud, irregularities, or control violations to management.
✓ Participate in strengthening financial management systems and improving operational controls.
✓ Ensure compliance with donor financial management requirements and restrictions.
✓ Maintain professional skepticism and attention to unusual transactions or patterns.

Documentation and Records Management
✓ Maintain comprehensive, organized, and systematic filing systems for all financial documents.
✓ Ensure every transaction is supported by complete, valid, properly authorized source documents.
✓ File documents logically for efficient retrieval during audits or inquiries.
✓ Scan and digitize critical financial documents creating secure electronic backup files.
✓ Implement document retention policies ensuring records are kept for required periods.
✓ Archive historical financial records properly with clear labeling and inventory lists.
✓ Ensure confidential documents (payroll, contracts, donor information) have restricted
access and secure storage.
✓ Maintain master file indexes and document tracking systems for quick retrieval.

Training and Support Provided
✓ Comprehensive orientation on organizational programs, financial systems, and donor requirements.
✓ Mentorship from Finance Manager or senior staff on complex technical issues and professional development.
✓ Access to donor financial guidelines, accounting manuals, and technical reference materials.
✓ Opportunities for external training on advanced topics, donor requirements, and emerging practices.

𝗥𝗲𝗽𝗼𝗿𝘁𝗶𝗻𝗴 𝗥𝗲𝗹𝗮𝘁𝗶𝗼𝗻𝘀𝗵𝗶𝗽𝘀
✓ Reports to Finance Manager.
✓ May supervise or provide guidance to finance assistants.
✓ Coordinates closely with program staff, field finance teams, and administrative departments.
✓ Interfaces with external auditors, tax consultants, bank representatives, and government officials.

𝗪𝗼𝗿𝗸𝗶𝗻𝗴 𝗖𝗼𝗻𝗱𝗶𝘁𝗶𝗼𝗻𝘀
✓ Primarily office-based with occasional field visits to program sites.
✓ Standard office hours with extended hours during reporting schedule and audit periods.
✓ Peak workload during financial closing cycles, donor reporting deadlines, and tax filing seasons.
✓ Concentrated desk work requiring focus, attention to detail, and accuracy.
✓ Occasional travel to field offices, main office, or training venues.

𝗣𝗹𝗮𝗰𝗲 𝗼𝗳 𝗔𝘀𝘀𝗶𝗴𝗻𝗺𝗲𝗻𝘁
✓ National Office (Quezon City)

ᎳᎻᎩ ᎳᎾᎡᏦ ᎳᏆᎢᎻ ᏬᏚ?

Join a team committed to sustainable community development, people’s empowerment, and climate justice. At SIKAT, we value the intersection of science and local wisdom, working
directly with communities to build a resilient future.

ᎻᎾᎳ ᎢᎾ ᎪᏢᏢᏞᎩ
Interested applicants are requested to comply with the following requirements:
1. Prepare the following documents and convert them into PDF format:
✓ Curriculum Vitae
✓ Application Letter
✓ Transcript of Records
✓ Training Certificates (if applicable)
✓ Eligibility (if applicable)
2. Address the application letter to Ms. Eden Pearl L. Arocena, Admin and Finance Manager.
3. Indicate the appropriate email subject line for your application.
4. Submit all required documents via email to [email protected]

29/01/2026

We are hiring! FIELD ADMIN AND FINANCE ASSOCIATE

ᎪᏴᎾᏬᎢ ᎢᎻᎬ ᎡᎾᏞᎬ
The Field Admin and Finance Assistant and Logistics provides essential administrative, financial, and logistical support to enable smooth implementation programs in the field. You will
handle transaction recording, process cash advances and liquidations, coordinate procurement and inventory, arrange logistics for field activities, and maintain organized documentation of all financial and administrative records. Your reliable support ensures that field teams have the resources and administrative backing they need to effectively serve coastal communities while maintaining proper accountability and compliance.

𝙌𝙪𝙖𝙡𝙞𝙛𝙞𝙘𝙖𝙩𝙞𝙤𝙣𝙨

𝓔𝕕𝑢𝘤𝒶𝒕𝒊𝑜𝒏𝙖𝘭 𝕭𝙖𝖈𝑘𝓰𝒓𝓸𝕦𝚗𝒅
Bachelor's degree in Business Administration, Accounting, Finance, Office Management, or related fields. Fresh graduates are welcome and encouraged to apply. Relevant coursework in
accounting, bookkeeping, business mathematics, or office management is beneficial.

𝗘𝘹𝐩𝗲𝑟𝙞𝒆𝒏𝑐𝒆
✓ No professional experience required.
✓ Relevant experience through internships, on-the-job training (OJT), school organization involvement (treasurer, logistics coordinator), volunteer work, or part-time jobs will be
considered.
✓ Experience handling money, managing events, or coordinating school activities demonstrates transferable skills.

𝐅𝔦𝓷𝔞𝘯𝖈𝔦𝔞𝓵 𝗮𝑛𝐝 𝕬𝙙𝗺𝚒𝘯𝐢𝔰𝑡𝘳𝔞𝓉𝚒𝒗𝔢 𝐒𝐤𝕚𝙡𝘭𝒔
✓ Basic understanding of accounting principles from academic coursework.
✓ Familiarity with budgeting concepts and expense tracking.
✓ Good with numbers and comfortable working with calculations and financial data.
✓ Attention to detail and commitment to accuracy in record-keeping.
✓ Willingness to learn bookkeeping, financial reporting, and NGO accounting procedures.
✓ Interest in developing skills in procurement, inventory management, and asset tracking.

𝓣𝙚𝓬𝙝𝗻𝗶𝕔𝒂𝙡 𝚂𝐤𝑖𝚕𝔩𝓼
✓ Proficient in basic MS Office applications, particularly Excel for creating spreadsheets and managing data.
✓ Comfortable using Word for document preparation and correspondence.
✓ Familiarity with email, internet research, and basic computer operations.
✓ Willingness to learn accounting software, database management, and digital filing
systems.
✓ Basic typing skills and ability to organize digital documents.
Organizational Skills
✓ Good organizational abilities with capacity to keep track of multiple documents and tasks.
✓ Systematic approach to filing, documentation, and record-keeping.
✓ Ability to follow instructions carefully and complete tasks thoroughly.
✓ Time management skills with ability to meet deadlines.
✓ Detail-oriented mindset with commitment to accuracy and completeness.

𝘊𝗼𝐦𝙢𝙪𝘯𝑖𝙘𝗮𝙩𝑖𝘰𝗻 𝑺𝒌𝑖𝒍𝒍𝘴
✓ Good written and verbal communication skills in English and Filipino.
✓ Professional and courteous manner when communicating with colleagues, suppliers, and partners.
✓ Ability to ask questions and seek clarification when needed.
✓ Willingness to learn professional correspondence and report writing.

𝑷𝘦𝑟𝐬𝐨𝙣𝗮𝑙 𝐀𝑡𝑡𝐫𝑖𝘣𝐮𝙩𝒆𝘀
✓ High level of integrity, honesty, and trustworthiness in handling financial matters and confidential information.
✓ Meticulous and careful with details, numbers, and documentation.
✓ Proactive, eager to learn, and open to receiving feedback and guidance.
✓ Flexible and adaptable to new tasks and changing priorities.
✓ Team player with positive attitude and willingness to support colleagues.
✓ Willingness to travel to field sites and coastal communities as needed.
✓ Physical fitness for occasional field work in coastal areas.
✓ Patience and perseverance when learning new systems and procedures.

𝒦𝗲𝔂 ℛ𝖊𝘀𝒑𝓸𝘯𝓈𝘪𝒃𝖎𝕝𝘪𝕥𝚒ℯ𝓈

Financial Management and Bookkeeping
✓ Maintain accurate and up-to-date financial records for all field operations including expenses, disbursements, and income.
✓ Record all financial transactions in accounting systems or ledgers following organizational policies and donor requirements.
✓ Process cash advances for field staff and ensure timely liquidation with complete supporting documents.
✓ Review and verify expense reports, receipts, and liquidation documents for completeness and accuracy.
✓ Prepare daily, weekly, or monthly cash position reports and financial summaries for management review.
✓ Monitor budget utilization and alert management to variances or potential overruns.
✓ Reconcile bank statements, petty cash, and field office accounts on a regular basis.
✓ Maintain organized filing systems for all financial documents including receipts, vouchers, contracts, and supporting documentation.

Budget Monitoring and Reporting
✓ Track field expenses against approved budgets and work plans for multiple project sites or communities.
✓ Prepare budget utilization reports showing expenditures by activity, cost category, or funding source.
✓ Assist in preparing financial reports for donors, management, and organizational requirements.
✓ Compile financial data and supporting documents for internal and external audits.
✓ Ensure compliance with donor financial guidelines and organizational financial policies.

Procurement and Vendor Management
✓ Process purchase requests from field staff for equipment, supplies, materials, and services needed.
✓ Conduct price comparisons, request quotations, and coordinate canvassing following organizational procurement policies.
✓ Prepare purchase orders, contracts, or agreements with suppliers and service providers.
✓ Coordinate delivery of goods and services to field sites and ensure quality and specifications are met.
✓ Maintain a database of approved suppliers, contractors, and service providers with contact information and performance records.
✓ Monitor contracts and service agreements to ensure timely delivery and compliance with terms.
✓ Process payments to suppliers and maintain organized records of procurement transactions.

Inventory and Asset Management
✓ Maintain inventory records of all organizational assets including office equipment, field equipment, disaster response tools, vehicles, and program materials.
✓ Conduct regular physical inventory counts and reconcile with records.
✓ Track the movement of equipment and materials between the main office and field sites.
✓ Ensure proper tagging, documentation, and accountability for all organizational assets.
✓ Monitor the condition of equipment and coordinate maintenance, repairs, or replacement as needed.
✓ Prepare inventory reports for management and ensure compliance with donor asset
management requirements.
✓ Coordinate the disposal or transfer of assets following organizational policies.

Logistics and Event Coordination
✓ Coordinate logistics for field activities including community meetings, training sessions, workshops, assessment missions, and disaster response operations.
✓ Arrange transportation for staff and participants including vehicle rentals, boat services, or public transportation coordination.
✓ Book venues, accommodations, and catering services for workshops, training programs, and meetings.
✓ Prepare materials and supplies needed for field activities including training materials, visibility items, documentation tools, and emergency equipment.
✓ Coordinate with field staff on logistical requirements and ensure timely delivery of resources to project sites.
✓ Manage event logistics including participant registration, attendance tracking, and documentation of activities.
✓ Prepare logistics reports and expense summaries for completed activities.

Travel Administration
✓ Process travel requests and prepare travel authorizations for field staff and consultants.
✓ Arrange transportation, accommodation, and per diem for official travel to coastal communities and field sites.
✓ Monitor travel schedules and ensure staff safety and security during field deployments.
✓ Process travel expense claims and ensure compliance with organizational travel policies.
✓ Maintain a calendar of staff travel and field activities to optimize resource allocation and coordination.

Administrative Support
✓ Provide general administrative support to the Field Manager and field teams including correspondence, filing, and documentation.
✓ Maintain organized filing systems for project documents including reports, plans, agreements, and community documentation.
✓ Manage office supplies and equipment for the field office and ensure adequate stock levels.
✓ Answer phone calls, emails, and inquiries directed to the field office and route them appropriately.
✓ Coordinate with the main office on administrative matters, policy clarifications, and reporting requirements.

Human Resources Support
✓ Assist in processing payroll documentation for field staff including timesheets, attendance records, and payroll adjustments.
✓ Maintain personnel files for field-based staff including employment contracts, performance evaluations, and training records.
✓ Process staff benefits, reimbursements, and other HR-related transactions.
✓ Coordinate onboarding of new field staff including office orientation, equipment issuance, and administrative requirements.
✓ Support the documentation of staff training, capacity building activities, and professional development.

Compliance and Documentation
✓ Ensure compliance with Philippine government requirements including BIR regulations, business permits, and local registrations.
✓ Maintain updated copies of organizational registration documents, accreditations, and permits.
✓ Support internal and external audits by preparing required documents, schedules, and explanations.
✓ Ensure all financial and administrative processes comply with donor requirements and organizational policies.
✓ Document and implement standard operating procedures for finance, procurement, and logistics functions.
Communication and Coordination
✓ Serve as the liaison between field staff and the main office on financial, administrative, and logistics matters.
✓ Coordinate with the central finance and administration team on policies, procedures, and reporting requirements.
✓ Communicate with suppliers, service providers, banks, and government offices on routine transactions and requirements.
✓ Provide regular updates to the Field Manager on financial status, procurement progress, and administrative matters.
✓ Support field staff by responding promptly to financial and logistics inquiries and concerns.

Information Management
✓ Maintain databases for tracking expenses, procurement transactions, inventory, and asset movements.
✓ Ensure proper backup and security of financial and administrative data.
✓ Update and maintain contact lists for suppliers, service providers, partners, and stakeholders.

Other Duties
✓ Support special initiatives such as donor visits, or community celebrations with logistical and administrative arrangements.
✓ Assist in the preparation of work plans, budget proposals, and project documents as needed.
✓ Participate in field visits to better understand program needs and improve administrative and logistics support.
✓ Perform other duties as assigned by the Field Manager or organizational leadership.

Reporting Requirements
✓ Prepare weekly or monthly financial reports showing cash position, expenditures, and budget utilization.
✓ Submit regular inventory and asset reports with updates on equipment status and movements.
✓ Prepare procurement reports summarizing purchases, suppliers, and outstanding orders.
✓ Document logistics support provided for field activities including costs and outputs.
✓ Contribute to narrative reports by providing financial and administrative data and summaries.

𝐖𝑜𝙧𝑘𝐢𝑛𝗴 𝙍𝓮𝕝𝒶𝘁𝒾𝐨𝙣𝐬ℎ𝓲𝚙𝘀
✓ Reports directly to the Finance Manager with functional reporting to Field Manager.
✓ Works closely with community organizers and technical staff to support their logistical and administrative needs.
✓ Coordinates regularly with the main office finance, admin, and procurement teams.
✓ Interfaces with suppliers, contractors, service providers, and government offices as needed.

𝘞𝘰𝑟𝒌𝗶𝘯𝙜 𝐶𝑜𝑛𝒅𝙞𝒕𝙞𝙤𝒏𝘴
Primarily office-based in the field office with occasional travel to project sites, coastal communities, or the main office. May require flexible hours during busy periods such as month-
end closing, audit preparation, or major field activities. Work environment may include basic field office facilities in coastal towns with occasional visits to remote coastal communities.

𝐏𝑙𝑎𝒄𝗲 𝒐𝘧 𝐀𝙨𝙨𝘪𝗴𝗻𝒎𝙚𝘯𝒕
✓ Romblon Field Office (Romblon, Romblon)

𝗪𝙝𝘆 𝑾𝘰𝐫𝙠 𝐖𝑖𝙩𝐡 𝐔𝙨?
Join a team committed to sustainable community development, people’s empowerment, and climate justice. At SIKAT, we value the intersection of science and local wisdom, working directly with communities to build a resilient future.

𝑯𝒐𝘸 𝐭𝐨 𝘼𝙥𝑝𝙡𝒚
Interested applicants are requested to comply with the following requirements:
1. Prepare the following documents and convert them into PDF format:
✓ Curriculum Vitae
✓ Application Letter
✓ Transcript of Records
✓ Training Certificates (if applicable)
✓ Eligibility (if applicable)
2. Address the application letter to Ms. Eden Pearl L. Arocena, Admin and Finance Manager.
3. Indicate the appropriate email subject line for your application.
4. Submit all required documents via email to [email protected]