08/01/2024
Oyster Integrated is currently seeking an Admin Assistant, who will report to our head of operation and provide administrative support.
This is a full-time position based in our Haatso ,Accra office and will operate in a hybrid work model.
Key Responsibilities:
Organize and manage calendars, scheduling appointments and ensuring all involved parties are informed and updated on schedule details.
Professionally handle incoming phone calls, take accurate messages and advertising requests, and arrange conference calls in a timely manner.
Review and respond to daily internal and external mail and overnight packages.
Create, type, and distribute professional correspondence, memoranda, emails, and faxes independently or as assigned.
Establish and maintain a highly organized filing system, filing correspondence and other records systematically.
Coordinate domestic and international travel arrangements, ensuring accurate details are entered into the calendar.
Complete expense reports and process invoices, ensuring correct account codes and required signatures.
Coordinate both onsite and off-site internal and external meetings, ensuring proper setup and preparation of materials.
Attend meetings and functions as needed, moderating the weekly sales call.
Assist with special projects as assigned, including the creation of spreadsheets, Word documents, and PowerPoint presentations.
Support the sales team in lead generation, prospecting ,managing deadlines and updating pipelines/reports.
Demonstrate a high level of professionalism in handling confidential and sensitive issues.
Perform general clerical duties such as filing, photocopying, scanning, faxing, and mailing.
Plan, organize, and coordinate internal events, conferences, and sales meetings, including the yearly Upfront.
Qualifications & Requirements:
Fresher / 1years related experience, or equivalent combination of education and experience.
Fluent in at least one Ghanian Language and English
Excellent verbal and written communication skills.
Proficient on Microsoft Suite (including Word, Excel, PowerPoint and Outlook).
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Strong organizational, problem-solving, people and analytical skills; able to manage priorities and workflow with ever-changing schedules and needs.
Can deal with ambiguity and is able to anticipate what needs to happen next.
Strong problem-solving, and analytical skills; able to manage priorities and workflow.
Experience with sales- marketing team preferred.
Please Send CV to [email protected]
Benefits:
Additional Information:
Monthly Salary Range: 1000Ghs-2000Ghs
Application deadline is 14th January 2024
