Grove Park School HSA - PTA - PTFA

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09/10/2026

Hi from the HSA!

Just a reminder that our Annual AGM will be held at Grove Park Primary School on 15th October at 17:30 – everyone is welcome to attend.

Should anyone wish to put themselves forward for one of the committee roles, those of which can be found below, please send confirmation of your name and role you would like to take to [email protected] by 14th October. Please kindly note you can only put yourself forward for one role and that new requests are unable to be taken after the cut-off date.
Those who are putting their name forward for a role are required to attend the AGM at which times the roles will be voted in.
Any questions relating to the AGM can also be sent to [email protected]

Thank you
The HSA Team

09/10/2026

HSA Chair

What’s the main purpose of the role?

To be the main contact for all school and communications and to direct the committee’s meetings, make sure everyone is involved and their views are heard. The Chair should ensure all committee members are familiar with the constitution and their roles and responsibilities. The Chair also holds the casting vote if the outcome is tied.

And the responsibilities?

Including but not limited to:

- Preparing and setting the agenda for HSA meetings
- Ensure accurate records of charity activity are saved and stored for audit and future use
- Setting the ground rules for – as well as chairing – HSA meetings
- Working as a team with other committee members and volunteers and offering support where needed
- Liaising with the school via the school office
- Ensuring the committee is governed in line with their constitution
- Be a named trustee for the HSA charity
- Ensuring any decisions are made correctly and fit the objectives of the association as set out in the constitution
- Writing the Chair’s report for the AGM
- Bank signatory
- Attending each HSA event from start to finish to ensure smooth running
- Recruitment of new members
- Licensee holder
- To complete School lottery and quarterly returns
- DBS holder
- Food hygiene certificate holder
- Monitor HSA email
- Monitor charity commissions and complete annual returns following AGMs
- Assist in the development of risk assessments and other required paperwork for events
- Abide by Grove Park Primary Schools HSA Code of Conduct

What qualities does a good Chair usually have?

- Confidence – with the ability to inspire and guide others
- Assertiveness – able to manage meetings
- The ability to remain impartial and be inclusive with a calm, friendly and approachable manner
- Organisational skills – able to manage multiple projects
- The ability to delegate and lead – so the workload is shared – and tasks are completed

09/10/2026

HSA Treasurer

What’s the main purpose of the role?

To ensure accurate financial records are kept and that best practice procedures are followed when counting money, making payments and banking. Keep your committee updated with regular reports and ensure end-of-year reports are completed for the association’s AGM and to coordinate the Charity Commission’s annual return.

And the responsibilities?

Including but not limited to:
- Keeping accurate and up-to-date financial records and presenting financial updates at each committee meeting
- Managing the HSA bank account and holding the association cheque book/​debit card
- Monitoring and managing online payment platforms
- Preparing floats and ensuring these are managed for the duration of each event
- Ensuring best practice procedures are followed for counting and banking money, making payments and claiming expenses by all committee members
- Making any approved payments on the committee’s behalf
- Preparing the annual Treasurer’s report for the AGM and arranging an independent examination of the association’s accounts
- Completing the relevant Charity Commission’s annual return if your HSA is registered as a charity
Managing Gift Aid (or assists the committee member responsible)
- Ensure accurate records of charity activity are saved and stored for audit and future use
- Working as a team with other committee members and volunteers and offering support where needed
- Liaising with the school via the school office
- Ensuring the committee is governed in line with their constitution
- Be a named trustee for the HSA charity
- Ensuring any decisions are made correctly and fit the objectives of the association as set out in the constitution
- Attending each HSA event from start to finish to ensure smooth running
- DBS holder
- Monitor HSA email
- Assist in the development of risk assessments and other required paperwork for events
- Abide by Grove Park Primary Schools HSA Code of Conduct
- Must have access to private transport to take HSA monies to the bank following each event
- Take responsibility for transporting HSA monies safely

What qualities does a good Treasurer usually have?

- Knowledge of finances with a good understanding of spreadsheets and accounting
- Organised and able to meet deadlines
- Attentive to detail

09/10/2026

HSA Secretary

What’s the main purpose of the role?

Supporting the HSA committee to build effective communication links between the school and the association. They also maintain accurate records.

And the responsibilities?

Including but not limited to:
- Preparing for meetings
- Taking minutes at meetings, recording attendance, action points, decisions and proposals
- Ensure relevant paperwork is signed and collated
- Circulating approved minutes, along with a reminder of any actions agreed
- Maintaining association records
- Making sure the association is GDPR-compliant
- Updating trustee details with relevant charity commission (as appropriate)
- Handling the association’s correspondence
- Ensure accurate records of charity activity are saved and stored for audit and future use
- Working as a team with other committee members and volunteers and offering support where needed
- Liaising with the school via the school office
- Ensuring the committee is governed in line with their constitution
- Be a named trustee for the HSA charity
- Ensuring any decisions are made correctly and fit the objectives of the association as set out in the constitution
- Attending each HSA event from start to finish to ensure smooth running
- Recruitment of new members
- DBS holder
- Monitor HSA email
- Complete and update risk assessments and other required paperwork for events
- Abide by Grove Park Primary Schools HSA Code of Conduct

What qualities does a good Secretary have?

- Organised and efficient – keeps accurate records in a format that can easily be handed over to a successor
- Good listener – able to identify key discussion points, actions, and agreements at meetings to accurately record in minutes
- Calm, friendly, and approachable – able to communicate confidently with the school and the committee members

From all the HSA members We hope you all have a great summer holiday and look forward to seeing you all in September enj...
16/07/2026

From all the HSA members

We hope you all have a great summer holiday and look forward to seeing you all in September enjoy some family time. 😊

06/07/2026

The HSA

hopes this years year 6 leavers had a fab disco and ice cream treat to cool down this afternoon! We saw a lot of happy faces, some great dance moves and some fantastic photos.
It’s a pleasure for the HSA to be able to contribute for this event to happen, give each child a photo they can keep and to give back to the kids at the start of their next chapter. Wishing you all the best moving to year 7.

The HSA team 😊

Due to having to change the school show of matilda to the 2nd and 3rd of july we had to cancel the meeting on the 2nd ju...
01/07/2026

Due to having to change the school show of matilda to the 2nd and 3rd of july we had to cancel the meeting on the 2nd july but will rebook for after the summer holidays thank you all for reading.

Kind regards Hsa

Good evening, The HSA Team are currently looking for some extra volunteers to help support our events and work alongside...
18/05/2026

Good evening,

The HSA Team are currently looking for some extra volunteers to help support our events and work alongside our amazing team.

If you are interested in becoming part of the HSA, we would love to hear from you! Volunteering is flexible and can fit around your family and home life, while helping us support the school and create fun, memorable events for all the children.

We look forward to welcoming some new faces 😀 x

❤️Non-Uniform Day❤️Friday 13th FebruaryWear red or something you love ♥️ £1 suggested donation towards future school eve...
08/02/2026

❤️Non-Uniform Day❤️

Friday 13th February

Wear red or something you love ♥️

£1 suggested donation towards future school events

We hope you all enjoy your break and get to spend some much-needed time with your loved ones. ❤️🫶

Welcome back to all Grove Park families and children.The HSA team hope you all had a fun and joyful Christmas and New Ye...
05/01/2026

Welcome back to all Grove Park families and children.

The HSA team hope you all had a fun and joyful Christmas and New Year. We are very excited to welcome you back and see what 2026 brings. We hope you are all looking forward to the upcoming events and fun times ahead.

We will see you all tomorrow, back at school on the 6th of January 2026, as we start a new and fun year!

From the HSA Committee Team

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Grove Park Primary School, Hilton Drive
Sittingbourne
ME101PT

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