16/06/2026
We are Hiring!
Position: Office Manager
Salary: £26,277.50 - £30,000 per annum (depending on experience)
Working hours: 37.5 hours per week
Location: Rotherham Town Centre
Reports to: Managing Director
Direct Reports: Volunteer Administrators
Who are RAW People
We are a Peer Support organisation created in Rotherham in 2021, we work alongside people to provide lived experience, opportunities and space. Supporting people through early intervention, shared empowerment and understanding of recurring and serious mental illness. As a community we stand by our values that people are Recognised, Accepted & Worthy of opportunities and support to improve their Mental Health & overall wellbeing in a non-clinical pathway.
The Role of our Office Manager
The Office Manager is responsible for the effective day-to-day running of the organisation’s administrative, office, and operational systems. The role ensures smooth internal functioning, compliance with procedures, and practical support to staff, enabling the Managing Director to focus on strategic leadership, development, and external relations.
Main Duties
1. Office & Administrative Management
• Oversee daily office operations and ensure the smooth functioning of administrative systems
• Manage shared calendars, meeting logistics and room bookings
• Maintain organisational records, filing systems and databases
• Act as first point of contact for general operational queries
• Support basic reporting and data collation as required
2. Operational Coordination
• Coordinate day-to-day operational tasks and workflow
• Referral management
• Support group delivery logistics (room bookings, materials, timetables)
• Ensure policies and procedures are followed in practice
• Liaise with external suppliers and contractors where required
• Monthly internal and external reporting, previous experience of MHSDS or other NHS reporting would be advantageous
3. Facilities, Health & Safety & Compliance
• Oversee facilities management and building operations
• Coordinate fire safety processes, checks and documentation
• Liaise with landlords, maintenance providers and contractors
• Ensure compliance with health & safety requirements
• Maintain confidentiality and handle sensitive information as per GDPR guidelines and in line with company policy
4. HR & Workforce Administration (Operational Only)
• Coordinate recruitment administration (advertising, applications, interview logistics)
• Prepare contracts, offer letters and onboarding paperwork
• Maintain HR records, DBS tracking and reference documentation
• Process sickness, annual leave and payroll amendments
5. Communications & Digital Administration
• Update the website with agreed content
• Support marketing and promotional activity
• Schedule and post social media content as directed
• Coordinate internal communications and notices
6. Volunteer Administration (Operational Support Only)
• Coordinate volunteer applications and onboarding administration
• Maintain volunteer records, schedules & Expense approvals
• Support volunteer meetings and logistics
Personal Specification
Essential Desirable
Proven experience in an Office Manager role or similar position. Understanding of Mental Health & Recovery
Confident, clear communication and interpersonal skills. Statutory Service Knowledge
Proficiency in Microsoft Office suite (Word, Excel, Outlook, etc). Full UK Driving License and access to vehicle
Strong organisational and time management abilities.
Attention to detail and accuracy.
Ability to multitask and priorities tasks effectively.
DBS clearance (to be completed as part of recruitment).
Organised, reliable, and proactive
Calm and adaptable
Resilient and solution-focused
What our organisation and this role offers
• Opportunity to shape and develop office and operational coordination efficiency
• Ongoing professional development
• Supportive leadership structure
• To be an instrumental part of a community team, making a difference locally
Closing Date: Tuesday 30th June 2026 at 12pm
Interviews to be held: Tuesday 7th July 2026
How to apply: Please send your CV and Covering letter to support your application for the position to [email protected]
