10/07/2026
Join our Team!
Job Posting:
ADMINISTRATIVE COORDINATOR
The Ukrainian Canadian Congress of Saskatchewan seeks a professional, organized, detail-oriented problem-solver with strong communication skills to serve as Administrative Coordinator. The role covers three key areas: office operations, bookkeeping support, and program administration and support.
The Administrative Coordinator should be proficient in MS 365, SharePoint, Canva and QuickBooks and experienced with office equipment, including copiers and POS terminals. They keep the office running smoothly, ensure day-to-day operations follow organizational policies and procedures, and provide ongoing support to UCC Saskatchewan management, programs, services and projects as directed.
About the Position
Position: Full-time
Hours: 37.5 hours/week, Monday to Friday with some evening and weekend work required.
Compensation:UCC Saskatchewan offers a competitive compensation package including a comprehensive benefits package and pension plan.
Application deadline: 23 October 2026 or until position is filled.
Start Date: Immediate
Location: Saskatoon, Saskatchewan
Eligibility: Eligible applicants must reside in Saskatchewan and be a Canadian Citizen, Permanent Resident, or otherwise legally entitled to work in Canada.
Key Tasks
1.Office Operations and Administration
The Administrative Coordinator ensures that office operations are sustained in an effective, efficient and organized manner. Responsibilities include:
→Act as the initial office contact for general inquiries/service requests providing a high level of service
→Answer/direct phone calls/emails and other correspondence (mail/social media).
→Administer organizational databases and electronic filing system (SharePoint), serve as office SharePoint expert
→Ensure office privacy and confidentially policies are maintained
→Manage office supplies and inventory; facilitate equipment maintenance through service providers, and
→Provide administrative and logistical support to Management and Board.
2.Bookkeeping & Financial Support
The Administrative Coordinator carries out basic bookkeeping tasks such as preparing invoices in QuickBooks, expense coding, processing payments& donations/receipting, making bank deposits, assisting with donation management records keeping, processing internal expense claims, preparing cheques for payments, providing accounting assistance and support as requested.
3.Governance and Administrative Support
The Administrative Coordinator provides administrative support to UCC Saskatchewan management, committees, and activities. Specifically: UCC Saskatchewan Board of Directors, Holodomor Awareness & Education Committee, and Recognitions Committee. Additionally, the Coordinator facilitates the Hromada Legacy Fund grants program and provides office supports to UCC Saskatchewan’s annual Nation Builders & Community Recognition Awards program. Finally, they carry-out other duties as assigned by the Executive Director.
KNOWLEDGE, SKILLS AND ABILITIES
The successful candidate should have the following knowledge, skills and abilities:
Knowledge
→Related post-secondary education / training.
→Strong experience in office and program administration in a non-profit environment.
→Experience with basic office bookkeeping/invoicing procedures.
→Familiarity provincial and federal reporting standards for non-profits in Saskatchewan,
→Fluency in both English (CLB 6+) and Ukrainian (C1) speaking, reading, writing
→Completed Occupational Health & Safety training an asset
→Understands Saskatchewan’s Ukrainian cultural community
Skills
→Excellent interpersonal and team-building skills
→Strong analytical, problem-solving and decision-making skills
→Effective verbal, listening and written communications skills
→High level professionalism in dealing with confidential and sensitive information
→Delivers a high level of accuracy and is details-oriented
→Effective organizational and multi-tasking skills in a high-pressure environment
→Strong IT skills particularly MS Office365 (Office Suite, Teams, SharePoint), QuickBooks, and
→Excellent stress and time management skills.
Personal Attributes
→Honest, trustworthy, friendly, confident and bondable
→Respectful and able to work in a diversity-positive environment
→Flexible, adaptable, organized, analytical, details-oriented
→Analytical, problem-solver, responsible and takes initiative
→Demonstrates sound work ethics.
The Administrative Coordinator may work weekends and evenings as required. Travel is necessary from time to time. A valid Saskatchewan Driver’s Licence is preferred.
How to Apply
Please email your resume with cover letter and 2 references to [email protected]. Only those selected for an interview will be contacted.
In Saskatoon, you may also leave your application at the Ukrainian Canadian Congress of Saskatchewan office, attention: Executive Director, #2-604 22nd Street West, Saskatoon, SK, S7M 5W1
For more information: Email [email protected]
The Ukrainian Canadian Congress of Saskatchewan (UCC Saskatchewan) is a provincial organization that provides programs and services for the Saskatchewan community to maintain, develop and share its Ukrainian Canadian identity and aspirations.
