18/10/2024
VACANCY ANNOUNCEMENT
(Administrative Coordinator/Cover for Maternity Leave)
Korea International Cooperation Agency (KOICA) Azerbaijan Office is currently looking for a qualified Administrative Coordinator (or Administrative and Program Officer) to undertake a range of administrative and programmatic coordination tasks.
PERIOD OF SERVICE: Cover for Maternity Leave from December 1, 2024 to March 31, 2024 (4 months)
★ Employment duration is subject to extension by up to one month, depending on circumstances.
FULL-TIME POSITION: Monday-Friday (5 days), 8:30am-5:30pm
LOCATION: Baku, Azerbaijan
SALARY: To be decided based on the KOICA Azerbaijan Office Regulations
DUTIES AND RESPONSIBILITIES:
Coordinating KOICA Training and Master Programs:
- Reviewing the accuracy and completeness of the application forms and all other supporting documents;
- Conducting phone or face-to-face interview either in English or Azerbaijani in order to select well-qualified fellows;
- Drafting invitation letters and assisting candidates, in obtaining visa from the Korean Embassy
- Conducting Orientation Meeting and make a brief presentation on the KOICA activities in Azerbaijan;
- Providing administrative support for the organization of online trainings sessions in Azerbaijan,
Public Relations:
- Drafting press releases on KOICA activities both in English and Azerbaijani languages and sharing with the online newspapers when needed;
- Compiling press releases related to KOICA activities;
- Translating press releases from Azerbaijan to English related to KOICA activities in Azerbaijan
- Managing the inventory of promotional items of KOICA office.
- Other tasks related to Public Relations.
Official Letter Preparation and External Response:
- Drafting official letters, ensuring accuracy, professionalism, and adherence to organizational standards.
- Creating and maintaining a systematic record-keeping system for all official letters, both incoming and outgoing.
- Ensuring confidentiality and security of sensitive information in accordance with organizational policies.
- Handling inquiries received via the official office email or phone
Translating and interpreting:
- Assisting in translation and interpretation between English and Azerbaijan languages related to the KOICA Program implementation.
- Translating incoming letters and documents into the required languages, maintaining linguistic accuracy and cultural sensitivity.
Conducting surveys:
- Conducting monthly survey on security issues in Azerbaijan (monthly report);
- Researching development cooperation trends in Azerbaijan;
- Preparing additional reports and research as may be required by the KOICA.
Other administrative affairs:
- Preparing agendas and arranging field visits, appointments and meetings both internal and external related to the project activities and taking minutes during the meetings;
- Providing administrative support for the management of the office;
- Undertaking other tasks as assigned.
REQUIRED SKILLS AND EXPERIENCE
Nationality:
- Azerbaijani
Education:
- A Bachelor’s degree in management, development, social studies, and/or another relevant fields;
- Master’s degree in relevant field will be an asset;
Experience:
- A Minimum of 3 years of relevant experience in project and program management at the national or international level;
Language requirements:
- Fluency in both oral and written English and Azerbaijani is required;
- Korean language proficiency is an asset;
Soft skills and other requirements:
- Ability to work both independently and collaboratively within a team;
- Foster positive relations within the team and external parties;
- Excellent time-management and organizational skills;
- Well organized and detail-oriented.
- Strong drafting, presentation, written and reporting skills;
- Strong computer skills, in particular mastery of all applications of the MS Office package and internet search.
KOICA Azerbaijan Office invites only well-qualified candidates to apply. Please send your CV along with the Cover Letter detailing your interest in this position in English to [email protected] no later than October 30, 2024 in local time 24:00. Please be advised that only shortlisted candidates will be contacted for the further stages of the recruitment process. Kindly note that the next stages will include face-to-face interview and written exam customized to the job role.
If you have any inquiries, please contact [email protected] or +994-12-526-5307
About KOICA
The Korea International Cooperation Agency (KOICA) was founded under the auspices of the Ministry of Foreign Affairs of the Republic of Korea as a governmental agency dedicated to providing grant aid programs of the Korean Government in 1991 (www.koica.go.kr). The organization has offices in 47 partner countries. The assistance of KOICA to Azerbaijan started in 1994 and the KOICA Azerbaijan Office was established in 2009. (facebook:koica.azerbaijan)
