12/05/2026
P&C Position Descriptions
Below is brief role descriptions of all P&C positions that become vacant and will need to be filled at the AGM.
Executive Positions
President
Chair bi-term P&C meetings
Attend school functions run / supported by the P&C
Follow up issues raised at meetings
Liaise with the school Principal, P&C Executives and teachers where necessary
Attend bi-term meeting
Vice President (x2)
Assist President and the School Principal wherever possible
Chair meetings when the President is unavailable
Attend bi-term meeting
Secretary
Attend all meetings and keep a record of all business conducted
Typing and copying minutes of meetings
Collecting P&C mail from office and P&C email. Distribute to relevant people
Draft correspondence as required
Distribute P&C Committee correspondence e.g. Agenda, Minutes
Attend bi-term meetings
Assistant Secretary
Assist Secretary
Attend bi-term meetings
Treasurer
Maintain records, cheque book and deposits, pay accounts after approval
Prepare and organise cheques to be signed for account or direct deposits to be approved
General banking and banks all monies from P&C fundraising
Provide monthly Account Reconciliations for all P&C accounts
Prepares the P&C accounts for auditing each year and arranges for the audit to be carried out in a timely manner.
Handling of any money queries
Provide report for General meetings and AGM
Attend bi-term meeting
Assistant Treasurer
Assist Treasurer
Attend bi-term meetings
Sub Committees
Fundraising Coordinator(s)
Organising, coordinating and running all P&C fundraising activities
Provide report for General meetings and AGM
Attend bi-term meetings
Fundraising Committee
Assist coordinator
Canteen Convenor
Oversee Canteen Supervisor
Oversee the provision of a canteen roster
Oversee the ordering and purchase of food for canteen
Draft new menus, follows the Department of Education’s recommendations for a Healthy Canteen
Oversee stocktake at the end of each term
Train new canteen volunteers
Attend Kindergarten Orientation information session to encourage new volunteers
Attend bi-term meeting
Canteen Treasurer
Provide monthly canteen balance to P&C
Prepare and organise cheques to be signed for account or direct deposits to be approved
Reconciliation monthly to banking statement
Investigate any discrepancies between banking statement and canteen records
Collate and file all invoices and reconciliation records monthly
Have records ready for Treasurer / Audit in a timely manner
Provide report for General meetings and AGM
Attend bi-term meeting
Canteen Committee
Assist convenor
Uniform Coordinator
Maintain the Uniform Shop including opening at least one day a week
Uniform ordering and stocktake
Draw up roster
Be available for the first week of Term 1 to organise uniform orders and deal with enquiries
Bank Uniform shop money
Attend Kindergarten Orientation information session to discuss uniforms and requirements with new parents
Provide report for General meetings and AGM
Attend bi-term meetings
Uniform Treasurer
Provide monthly uniform balance to P&C
Prepare and organise cheques to be signed for account or direct deposits to be approved
Reconciliation monthly to banking statement
Investigate any discrepancies between banking statement and canteen records
Collate and file all invoice and reconciliation records monthly
Have records ready for Treasurer / Audit in a timely manner
Attend bi-term meetings
Uniform Committee
Assist coordinator
Book Club Coordinator
Distribute book order forms
Collect and place book orders
Distribute book orders
Provide report for General meetings and AGM
Bank cash receipts on day of collection
Attend bi-term meetings
Mother’s / Father’s Day Stall Coordinator
Organise and purchase gifts for stalls
Run both events
Provide report for General meetings and AGM
Attend bi-term meeting
Mother’s/Father’s Day Committee
Assist coordinator
Tenders/Grants Coordinator
Research grants
Discuss wishes/needs of school with P&C, Principal and staff
Apply for all relevant grants
Provide report for General meetings and AGM
Liaise with the Treasurer regarding funds won and needed to match grants.
Attend bi-term meeting
Tenders/Grants Committee
Assist coordinator
If any parents would like to have a go at any of the above positions, then please attend to the AGM. Accept the challenge, have some input and help make a difference in your child’s education and their whole school experience. You don’t need to nominate for a position to attend, but your attendance, your ideas and thoughts will be appreciated.
The P&C helps all our children, it plays an important role in the way the school runs and raises much needed funds for all our kids and our great school. Ultimately, the P&C hopes to enhance the quality of your child’s educational experience at Revesby South Public School. REMEMBER - IT IS YOUR P&C!
If you have any questions on the above, please email: [email protected]
