06/10/2026
Birpai Local Aboriginal Land Council
Position Description - ADMINISTRATION OFFICER VACANCY
Position purpose
The Administration Officer supports the smooth and respectful operation of the organisation by providing high-quality administrative and coordination support. This role
works closely with staff, Elders, community members, and partners to ensure organisational systems support culturally safe, community-led programs and activities.
Key Responsibilities
* Administrative & Operational Support
o Provide general administrative support including data entry, document preparation, filing, and records management
* Manage phone and email enquiries in a culturally respectful and welcoming manner
* Maintain accurate databases, contact lists, and program records
* Assist with preparation of reports, correspondence, and documentation
Program, Cultural & Event Support
* Provide administrative support for cultural programs, events, workshops, and gatherings
* Assist with scheduling, bookings, logistics, and communications
* Support Elders, and community members with administrative needs
* Prepare program materials and support documentation as required
Community & Stakeholder Engagement
* Act as a first point of contact for community members
* Communicate respectfully with diverse First Nations communities
* Support positive relationships grounded in trust, cultural safety, and accountability
Office & Systems Coordination
* Coordinate office supplies, equipment, and day-to-day office operations
*Maintain calendars, shared systems, and meeting schedules
* Support onboarding Of staff, contractors, volunteers
* Liaise with suppliers, venues, and service providers
Finance, Grants & Compliance Support
* Assist with invoicing, payments, and expense processing
* Support grant administration, acquittals, and record keeping
* Follow organisational policies, confidentiality requirements, and funding obligations
* Skills, Knowledge & Experience
Essential
* Experience in an administrative or office support role
Strong organisational skills and attention to detail
*Clear and respectful written and verbal communication skills
*Ability to work flexibly and support community-led processes
*Competency with Microsoft Office and/or digital systems
Desirable
* Experience working in a First Nations organisation or with First Nations communities
* Understanding Of culturally safe and community-controlled ways of working
* Experience supporting cultural programs, events, or grant-funded projects
Personal Attributes
* Commitment to First Nations self-determination and cultural integrity
* Respectful, patient, and community-focused approach
* Collaborative and supportive team member
* Adaptable and able to work in a dynamic environment
High level of integrity, discretion, and accountability
Identified position (if applicable)
* Aboriginal and/or Torres Strait Islander preferred.
Other Requirements
* Working With Children Check
*Willingness to support occasional out-of-hours Cultural or community events (by agreement)
*Drivers Licence
Applications to:
[email protected]
Applications close 25 October 2026
