CONSTITUTION
OF
CHRIST KIDS’ HOME INTERNATIONAL
CKHIN’T (CHRISTKIDS’HOMEINTERNATIONAL)
CONSTITUTION
1. Background of Christ Kids’ Home International
1. Christ Kids’ Home international established 1-08-2010. This project is aimed at building the body of Christ through helping children especially Aids Orphans, Jesus said “let the little children come to me” it’s the ministry’s plan to reach ou
t to those children who are suffering by providing the basic needs like food, shelter, clothes and education. This will help them in the world to have a better future since these children are the next generation.
2. Christ Kids’ home project (Kids in dire situation) is a program under Christ life ministries. CKH is a non profit relief and development organization with a long history of service to developing the nation and victims of war and natural disaster. CKH specializes in mobilizing skilled special personnel for relief and development program. We are looking forward to construct homes, clinics and health education program. Character
1. Christ kids’ Home International view home as a mayor link between health and services. Home is the natural environment where vulnerable children can fully adjust.
2. It provides a more suitable framework where the families, the volunteers, and the community can make the affective contribution towards the up liftmen of the physical and the psycho-social well being of the vulnerable children.
3. The home is not only the most natural but also the least expensive link in the most natural but also the least expensive link in the chain of health and social welfare services. This at the end saving the state enormous costs on institutional care. AREA OF OPERATION
The organization is operating at QWAQWA (Phuthaditjhaba) but its aimed at expanding to other parts of Africa especially in Uganda East Africa. BODY CORPORATE
1. The organization shall:
Exist in its own right separately from its members continue to exist even when its membership changes and there are different office bearers. Be able to own property and other possessions
4 OBJECTIVES
The organization’s main objectives are:
4.1 To sensitize the youth about the epidemic HIV/AIDS and giving moral support to victims.
4.2 Providing basic needs to needy children (orphans).
4.3 The organization’s secondary objectives are to work in collaboration with other organizations that mainly deal with health transformation and education.
2. AIMS
1.1. To provide Support and care for Orphans and Vulnerable children
1.2. To provide basic needs to needy Children
4.1.3 To sensitize the youth about the epidemic HIV/AIDS and giving moral support to victims.
1.4. To equip the youth for success
5 INCOME AND PROPERTY
5.1 The organization will keep a record of everything it owns.
5.2 The organization may not give any of its money or property to its members or office bearers. The only time it can do this is when it pays (stipend) for work that a member or bearers has done for the organization. The payment must be a reasonable amount for the work that has been done.
5.3 A member of the organization can only get money back from the organization for expenses that he or she has paid for or on behalf of the organization.
5.4 Members or office bearers of the organization do not have right over things that belong to the organization.
6 MEMBERSHIP AND GENERAL MEETINGS
PROCEDURES FOR APPLICATION FOR MEMBERSHIP
6.1 Any person shall be entitled to apply for membership of Christ kid’s Home Int by applying to the Management committee on the prescribed membership form an in accordance with prescribed procedure. A Christ Kid’s home membership form will be attached to this constitution.
6.2 The Management committee shall have sole discretion where to admit any person as a member of the Christ Kid’s Home Int to appeal against such decision to a general meeting of the committee to place such item on the agenda of the secretary of the Management committee to place such item on the agenda of the next meeting.
6.3 Christ Home membership and, organization, network or individual who subscribes to the aims and objectives of Christ Home
Any admission to membership granted or any application for ordinary or affiliate membership, which has been rejected by the Management committee, shall be placed before the next general meeting g of Christ Kid’s Home.
7. CATERGORIES OF MEMBERS
There shall be no different categories of membership we will only have one category, namely:
Individual
Individual membership shall be open to individual.
7.1 REQUIREMENT FOR FULL MEMBERSHIP
7.1.1 Membership of Christ Kid’s Home shall be open to all South African citizens irrespectively of Age, Color, and Status who accept its policy guidelines and Objectives as reefed to above.
7.1.2 Members may be admitted in the organization at the sole discretion and by resolution of the member in general meeting.
7.1.3 Despite anything to the contained in this constitution, membership of the organization may be canceled at the entire, discretion and by resolution of the members of the organization general meeting subject to the following;
7.1.4 No member of the organization may be required to give reasons for; or to justify their decisions with respect to granting, refusing or canceling members, except to the member’s concerned in case where membership has been cancelled.
7.1.5 Before adopting any resolution for the cancellation of the membership, the member facing possible cancellation must first be given a reasonable opportunity of addressing and being heard by the organization for that purpose
7.1.6 No resolution of granting or cancellation of membership will be of force affected unless adopted by a two third (2/3) majority of the members concerned at a quadrate meeting.
7.1.7The organization shall consist of registered members of Christ Kid’s Home
7.1.8 Termination of membership has to be given to the management committee in writing.
7.1.9 To be a member of Christ Kid’s Home, a person should sign membership form, agreement of confidentiality issued to with membership card.
7.1.10 All members of the organization should pay R50,00 as everything and must be in possession to hold the Certain post for this organization
8. TERMS, DUTIES AND BENEFITS OF MEMBERS
All members of the organization will be entitle to all rights according to any member in terms of this constitution, including right to attend, speak and vote at all general meeting of the organization
No members will be regarded as an employee of the organization entitled to the right or benefit of an employee as provided for under the Labor related Act, of 1995, the basic constitution of employment, of 1997, or any other legislation dealing with the rights and benefit of the employee.
9. MANAGEMENT
9.1 A management committee in connection with Christ life ministries International will manage the organization. The management committee will be made up of not less than 6 members working hand in hand with the over seer of this project Mr Kizito Tonny Henry. They are the office bearers of the organization. This organization is to be under guide and directed by the CLM as one of its projects aimed fighting the spread HIV in Africa.
9.2 Office bearers will serve for one year but they can stand for re-election for another term in office after that. Depending on what kind of services they give to the organization, they can stand for re-election into office again. This is so long as their services are needed and they are ready to give their services.
9.3 If a member of the management committee does not attend three management committee meetings in a row, without having applied for and obtaining leave of absence from the management committee we will find a new member to take that person’s place. The management committee will meet at least once a month. More than half of members need to be at the meeting to take decisions that are allowed to be carried forward. This constitutes a quorum.
9.4 Minutes will be taken at every meeting to record the management committee’s decisions. The minutes of each meeting will be given to management committee members at least two weeks before the next meeting. The minutes shall be confirmed as a true record of proceedings, by the next meeting of management committee ratifies them.
9.5 The organization has the right to form sub-committees. The decisions that are taken by the management committee must whether to agree to them or not at its meeting. This meeting should take place soon after the sub-committee’s meeting. By agreeing to decisions the management committee ratifies them.
9.6 All members of the organization have to abide by decisions that are taken by the management committee.
10 ORGANOGRAM STRUCTURE
Chair person
Deputy Chair Person
Secretary
Deputy Secretary
Treasury
Additional Member
Marketing and liaison officer
10.1 Portfolio Clarifications
Chairpersons
He / she shall be ex-officio member at meeting of various committees. He / She shall preside at all council committee and executive committee meeting. Shall represent the organization locally, provincially and internationally
Shall be one of the signatories’ bank account of organization. Liaise with the committee department on a regular basis and ensure
Portfolio interdependency. Liaise with secretary office and convene a special meeting when necessary. Enforce observance of the constitution of Christ Kid’s Home and code of conduct
Shall be the head of the disciplinary committee or any other disciplinary body as determine by the constitution. Deputy Chairperson
Shall act on the capacity of the chairperson when he/she is not present. Carry out all duties that are designated for the chairperson in his/her absence. Shall be the observer during the meeting. Shall be head of disciplinary committee. Shall be the chief administration of the organization. Deal with all administration matters of the organization. Issues notice of all meetings and ensure that it is disseminated on time. Distribute all information to be tabled by executive and council committee for deliberation and consideration. Correspond with affiliated members on regulation basis. Note and draft minutes during meeting or in the discussion. Ensure regular interaction with office of the chairperson and deputy secretary. Compile organization administration order paper with the deputy secretary. Compile a complete minute’s document, which shall then be distributed among membership. Deputy Secretary
Acts within the capacity of the secretary when he/she is not present. Perform all duties entrusted to him/her. Work closely with the secretary when handing administrative matters. Shall be the organization registration. Treasurer
He /She shall be finance officer of organization. Be in charge of all monies and assets of the organization. Shall Co-ordinate fund-raising activities and efforts with the fundraising committee. Shall handle cheque book and pay all accounts of Christ Kid’s Home. Prepare monthly, quarterly and annually financial statement. Shall keep all the petty cash and receipt of the organization. Supervise the financial affairs of the organization. Keep records of income and expenditure of the organization.
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Marketing and liaison officer
He shall act as public relation officer
Enhance the image of the organization through marketing strategies and media. Market the organization for fundraising purposes. Handle the press related issues in terms of prescribed procedure. Raise funds for the organization in order to fund administrative.
10.2 POWER OF THE ORGANIZATION
10.2.1 The management committee may take on the power and authority that it believes it needs to be
able to achieve the objectives that are stated in point number 4 of this constitution. Its activities.
10.2.3 The management committee has the right to make by-laws for proper management, including
procedure for application, approval and termination of membership.
10.2.5 Organizations will decide on the power and functions of office bearer
10.2.1 CODE OF CONDUCT
• As a member of Christ Kid’s Home organization we expected to abide by the following;
• Be well-mannered and obedient to all persons in authority.
• Act in a responsible manner in the interest of preserving the dignity of Christ Kid’s Home.
• Be punctual and hard working in all activities carried out within the organization.
• Ensure support for one another. Respect of one’s property, others property and the organization’s property. Show a right way for co-members of courtesy towards one another and members of the committee you are to serve
8Acknowledge that fact that by giving care for the PLWA and the families you become a respected and useful member of the community. The management committee must hold at least two ordinary meetings each year. The Chairperson, or two members of the committee, can call a special meeting if they want to. But they must let the other management committee members know the date of the proposed meeting not less than 2 days before it is due to take place. They must also tell the other members of the committee which is discussed at the meeting. If however, one of the matters to be discussed is to appoint new management committee members, then those calling the meetings must give the other committee members not less than 30 days notice. The chairperson shall act as the chairperson of the management committee. If the chairperson does not attend a meeting, then members of the committee who are present choose which one of them will chair that meeting. This must be done before the meeting starts. These shall be a quorum whenever such a meeting is held. When necessary, the management committee will vote on issues. If the votes are equal on an
Issue, then the chairperson has either a second or a deciding vote. Minutes of all meetings must be kept safely and always be on hand for members to consult. If the management committee thinks it is necessary, then it can decide to set up one or more sub-committees. It may decide to do this to get some work done quickly. Or It may want a sub-committee to do an inquiry, for example there must be at least three people on a sub-committee. The sub-committee must report back to the management committee on its activities. It should do this regularly.
13. ANNUAL GENERAL MEETINGS
The annual general meeting must be held once every year, towards the end of the organization’s financial year. The organization should deal with the following business, amongst others, at its annual general meetings:
• Agree to the item to be discussed on the agenda.
• Write down who is there and who has sent apologies because they cannot attend.
• Read and confirm the previous meeting’s minutes with matters arising.
• Chairperson’s REPORT.
• Treasure’s report.
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• Changes to the constitution that members may want to make.
• Elect new office bearers.
• General.
• Close the meeting.
14. FINANCE
14.1 An accounting office shall be appointed at the annual general meeting. His or her duty is to audit
and check on the organization.
14.2 The treasure’s job is to control the day to day finances of the organization. The treasure shall
arrange for all funds to be put into a bank account in the name of the organization. The treasure must also keep proper records of all the finances.
14.3 Whenever funds are taken out of the bank account, the chairperson and at least two other
members of the organization must sign the withdrawal or cheque.
14.4 The financial year of the organization shall be April till March every year
14.5 The organization’s accounting records and reports must be ready and handed to the Director of
Nonprofit Organization within six months after the financial year end
14.6 If the organization has funds that can be invested, the funds may only be invested with registered
financial institutions. The institutions are listed in section 1 of the Financial Institutions (Investment
of Funds) Act, 1984. Or the organization can securities that are listed on a licensed stock exchange as set in the Stock Exchange control Act, 1985. The organization can go to different banks to seek advise on the best way to look after its funds.
15. CHANGES TO THE CONSTITUTION
The constitution can be changed when a resolution has be agreed upon and passed by not less than two thirds of the members who are at the annual general meeting or special general meeting. Members must vote at this meeting to change the constitution. Two thirds of the members shall be present at a meeting (“the quorum”) before a decision to change the constitution is taken. Any annual meeting may vote upon such a notion, if the details of the changes are set out in the notice referred to in 7.3
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A written notice must go out not less than fourteen (14) days before the meeting at which the changes to the constitution are going to be proposed. The notice must indicate the proposed changes to the constitution that will be discussed at the meeting. No amendment may make which have the effect of making the organization cease to exist.
16. DISSOLUTION/WINDING-UP
The organization may close down if at least two-thirds of the members present and voting at a meeting convened for the purpose of considering such matter, are in favour of closing down. When the organization closes down it has to pay off its debts. After doing this, if there is property or money left over it should not be paid or given to members of the organization. It should be given in some way to another nonprofit organization that has similar objectives. The organization’s general meeting can decide what organization this should be. No amendment may make which have the effect of making the organization cease to exist. This constitution was approved and accepted by members of
CHRIST KID’S HOME INTERNATIONAL
…………………………………………….. At a special (general) meeting held on Day/Month/Year
……………………………………………………… ………………………………………………
Chairperson Secretary
HT KIZITO TONNY
