08/27/2026
HGPS is initiating a search for a new Administrator!
If you or someone in your professional network may be interested in this position, we invite you to submit an application.
ESSENTIAL RESPONSIBILITIES
FINANCE & LEGAL ADMIN
Manage bookkeeping in QuickBooks, including monthly account reconciliations and financial reporting for the Board.
Handle annual IRS filings, including Form 990-N and 1099s, and maintain documentation related to HGPS’s tax-exempt status.
MEMBERSHIP MANAGEMENT
Maintain the MembershipWorks database and ensure member information is accurate and current.
Process membership renewals/applications and manage member communications, customer service, and refund requests.
DEVELOPMENT
Maintain accurate donor records.
Process donations and issue acknowledgments and receipts.
Track and report on sponsorships and Annual Fund progress.
PROGRAMS & EVENTS
Track registration and attendance.
Coordinate vendor contracts and process related payments.
CONTINUING EDUCATION
Help ensure that programs meet applicable continuing education requirements.
Track and verify attendance for continuing education credit.
Manage program evaluations and distribute continuing education certificates.
Maintain continuing education records in accordance with retention requirements.
BOARD & GOVERNANCE SUPPORT
Prepare agendas and meeting materials and take minutes as needed.
Maintain governance records, including bylaws, policies, and resolutions.
Provide administrative support to the President and Board.
ADMINISTRATION & SYSTEMS
Manage the general inbox, phone line, mailing lists, and post office box.
Administer the organization’s core platforms, including MembershipWorks, Mailchimp, QuickBooks, Google Workspace, WordPress, and Stripe.
HOW TO APPLY
Please submit a résumé and a brief statement describing your interest and relevant experience to [email protected]
Applications received by September 1st will receive priority consideration. The position will remain open until filled.
HGPS is committed to equal employment opportunity and welcomes qualified applicants from all backgrounds.