19/05/2024
MINUTES OF THE MEETING:
Date: May 18, 2024
Attendees:
Karen Nunez, Faye Pasay, Sheila Cuyos, Reed Beduya, Ace Alerta, Dems Benedict Romagos, Jefferey Condevillamar, Mnymon Lavador, Kenneth Dagatan, Robert Perez
Please refer to the following topics discussed during the meeting:
1. Final Grand Reunion Date Per STC-D Alumni Association โ Aug 31, 2024 & Sep 1, 2024
All those who wish to participate are encouraged to plan ahead, file a leave if this is your working day as this fall on a Friday.
2. Notification and updates will be done per section. Here are the assigned POCs (Point of Contact);
A. Magalang - Reed, Robert P., Jeffrey C.
B. Matapat - Leo, Niel, Mnymon
C. Masipag- Kare, Sheila, Ace
Updates, invitations, plans and other Questions and concerns may be directed to them or you may visit our Batch page for your questions and suggestions.
Batch Page.
3. Current Verbal Pledges & Excess funds from 2014 Reunion
A. RB โ 1 Lechon for Day 1 Lunch (Confirmed)
B. RC โ 1 Lechon for Day 1 Dinner (Confirmed)
C. KC โ 1 Lechon for Day 2 Lunch (to be confirmed)
D. 2014 Reunion Fund Excess โ PHP 2,000.00 c/o Yianne Juntilla
E. Decorations and Float design โ c/o Rose Faye Pasay ( we may contribute/lend some items /decors in our home that can be used in our tent / backdrop/ parade float etc.)
4. Possible Expenses which we need to raise funds in order to lessen the contributions of our other batchmates and encourage more attendees.
A. Catering - Day 1 Lunch (estimated PHP 250/head x 60-100 pax โ need final headcount by Jun 30)
B. Catering โ Day 1 Dinner (estimated PHP 250/head x 60-100 pax โ need final headcount by Jun 30)
C. Canter for Parade โ c/o Joan Jill โ Rent PHP 3,000.
D. Day 2 team activity โ Potluck + Entrance Fee 100 (to be decided)
E. Tshirt/Design โ The t-shirt color will be decided thru voting via microsoft forms. I will send a poll via microsoft forms and the deadline will `be June 30, 2024.
Final shirt design will be open for approval on June 23, 2024.
Printing and canvassing of shirt color/fabric/cut etc. โ c/o Karen Nunez / Jeffrey C. / Reed B.
Reed to set appointment with JECA garments to check if we can get bulk discounts.
F. Batch Souvenir โ To be decided once we have raised funds
The main POC for solicitation will be Karen Nunez, and she will send out the solicitation letter (hard and soft copies), then the POC per section can do follow-up and keep tabs on the amount for liquidation/expense report.
P.S. All sponsors/contributors will get some shirts and other reunion souvenirs.
Also, the individual contribution of all attendees will depend on the amount we raised from solicitation.
Solicitation Letter - c/o Niel
Solicitation distribution/follow-up - c/o Karen N. (assisted by Ace Alerta)
Treasurer: Reed & Faye (temporary)
Microsoft forms poll โ c/o Reed on or before June 30,2024
5. BATCH THEME:
Tag line: โWe reached 20years! And we are still Rocking!โ
Float Design & Shirt design: Rock nโRoll
There will be a photo booth with 2004 standee and a big Rakista guitar to match the theme/ like a rockstar music awards. Backdrop - pictures of rock icons/ hits makers of our times.
c/o Rose Faye (Tentative)
We will finalize this by June 30,2024 and if we will need help on some items/materials for decoration, we will inform you.
6. Day 2 - Tentative Venue: Golf Course Cabbanas or Soccorro's Beach
Prizes for Games โ c/o Reed
Games/Activities โ c/o Aiza Seno, Richelle Anne
To be decided by July 15th,2024 for advance booking.
Will include this in the poll via microsoft forms.
7. Event zoom party โ To encourage more engagement from our batchmates abroad who live in different time zones, we will be setting up a zoom link for Video chat/ Live call. Anyone who feels to join in anytime are welcome. We would be glad to catch up with you via zoom.
Zoom meeting room will be provided a day before the grand reunion.
We are very excited to catch up with everyone and we hope that we will have more attendees this year as we celebrate our 20 years. If you have questions and concerns, please let us know or your sectionโs point of contact. Thank you and see you soon.