30/01/2026
Kia orana koutou katoa,
We hope 2026 has started off well for you and your whānau.
What an incredible time we shared at our 2025 Pasifika Festival! There were so many unforgettable moments, meaningful connections, and beautiful expressions of culture. We are deeply grateful to everyone who contributed to making it such a special day.
As we begin planning for the Pasifika Festival 2026, we are reaching out to ask for your support.
As many of you know, we are a non-profit organisation. This mahi is done alongside our main occupations, driven by love for our tamariki and our wider Pasifika community. For this festival to continue, grow, and remain meaningful, we need the strength of the village behind it.
We are currently seeking volunteers to join our committee and take on key roles for the 2026 festival. If you are interested, or know someone who may be, we would absolutely love to hear from you. Monthly meetings will be held, increasing in frequency as we get closer to the festival.
By stepping into one of these roles, you are making a positive difference for our community. As we like to say, it truly takes an entire village to create something this special.
If you are interested, please email [email protected] with:
Your name and contact details
The role(s) you are interested in supporting
Please feel free to share this message with your family, friends, and networks.
We are hoping to have all roles filled by Saturday 14 February 2026.
If we are unable to cover these roles, unfortunately we may need to consider postponing the festival until 2027.
Below is an overview of the available roles and their purposes.
Cultural Liaison
Purpose:
To ensure the event is culturally safe, respectful, and guided by Pasifika values, while maintaining strong relationships with communities and cultural leaders.
Key Responsibilities (Examples):
Advise on and uphold Pasifika cultural protocols and practices
Act as a bridge between organisers and Pasifika communities
Guide culturally safe event design and delivery
Support performers and cultural groups
Provide ceremonial and on-the-day cultural leadership
Finance Manager
Purpose:
To manage all event finances responsibly, transparently, and in alignment with funder and organisational requirements.
Key Responsibilities (Examples):
Manage the event budget
Handle koha collection, counting, and banking
Process supplier payments and reimbursements
Submit funding requests and manage funder communications
Provide post-event financial reporting
Performance Manager
Purpose:
To coordinate performers and manage all performance-related logistics to ensure smooth, well-timed, and well-supported performances.
Key Responsibilities (Examples):
Schedule performers and manage the run-sheet
Collect and manage performance music
Provide backstage and on-the-day performer support
Coordinate MCs and performance flow
Manage performer communications
Secretary & Communications Manager
Purpose:
To ensure clear, consistent communication and strong administrative coordination across all event stakeholders.
Key Responsibilities (Examples):
Manage the email inbox and enquiries
Coordinate communications with performers, stallholders, and volunteers
Manage expressions of interest
Take and distribute meeting minutes
Gather and collate post-event feedback
Social Media & Marketing Manager
Purpose:
To promote the event and manage all public-facing communications, marketing, and content capture.
Key Responsibilities (Examples):
Design promotional material and signage
Manage social media platforms and campaigns
Coordinate media, photographer, and videographer
Prepare marketing content and media blurbs
Organise and upload event photos and videos
Stallholder Manager
Purpose:
To coordinate stallholder participation and ensure safe, organised, and smooth stall operations.
Key Responsibilities (Examples):
Communicate with stallholders
Plan and manage stall layouts
Supervise stall set-up and pack-down
Provide on-site stallholder support
Manage wet-weather stallholder decisions
Vendor & Site Manager
Purpose:
To manage all site infrastructure, equipment, and logistics required to deliver a safe and functional event site.
Key Responsibilities (Examples):
Coordinate site infrastructure (stage, marquees, fencing)
Liaise with site and stage providers
Manage power, water, waste, and equipment
Oversee on-site setup and technical logistics
Ensure device readiness (EFTPOS, radios, tablets)
Volunteer Manager
Purpose:
To recruit, organise, and support volunteers so the event is adequately staffed and well supported.
Key Responsibilities (Examples):
Define volunteer roles and expectations
Schedule volunteers across event needs
Manage volunteer communications
Support volunteers on the day
Resolve volunteer issues and gaps
Event Day Manager
Purpose:
To provide overall leadership and coordination on the event day, ensuring all activities run smoothly, safely, and according to plan.
Key Responsibilities (Examples):
Act as the central point of contact and decision-maker on the day
Oversee event timelines, site operations, and coordination across all teams
Support and coordinate role leads
Manage issues, incidents, and on-the-spot problem solving
Ensure safety, cultural expectations, and overall event success
Meitaki ma‘ata for your ongoing support. We look forward to hearing from you and working together to bring Pasifika Festival 2026 to life.
Ngā mihi nui,
Pasifika Kirikiriroa
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