06/10/2025
*PROPOSED ORGANIZATIONAL STRUCTURE FOR KWUPO DAY 2025:*
*INTRODUCTION AND CALL TO ACTION*
We are pleased to present the proposed organizational structure that will guide all preparations for KWUPO Day 2025, a celebration of our unity, culture, and progress. At the heart of this structure is the Central Planning Committee (CPC), supported by specialized Subcommittees responsible for key areas such as programme planning, publicity, logistics, welfare, security, culture, and entertainment. Each committee plays an important role in ensuring effective coordination, accountability, inclusiveness, and teamwork, all aimed at delivering a well-organized and impactful event.
We sincerely apologize for the delay in constituting these committees as earlier planned a situation caused by circumstances beyond our control, particularly the ugly incident at Jato Aka. As we move forward, we call on all appointed members to see this as more than just a committee assignment but a service to our people. Let us approach our various tasks with dedication, teamwork, and creativity, working together in the spirit of cooperation and shared vision to deliver an inclusive and unforgettable KWUPO Day 2025 that celebrates our heritage, culture and inspires future generations.
*COMMITTEES COMPOSITION*
*Central Planning Committee (CPC)*
1. Rev.Dr. John Tyonongo - CPC Chairman
2. Dr. Steve Aondoakaa Nomor --member.
3. Dr.Felix Bua-Member
4. Rev. Peter Ichull -Member.
5. Prof. Philip Abachi-- Member.
6. Hinga Andrew Terungwa
7. Engr.Dr.Tersee Ako.
8. Rev.Dr. Simon Chieshe
9. Hon.Mrs Helen Mlumun Atom
10. Qs Godwin Alumuku-- treasurer.
11. Philip Aondolumun Agbul--secretary
*Key Responsibilities*
* Provide overall leadership, direction, and coordination for the planning and successful ex*****on of KWUPO Day 2025.
* Develop a fair criteria for awards Nominations and recognitions (Leadership, cominity Development, etc)
* Responsible for nominations, screening and presentations of awards in collaborations with the KWUPO National Executives Council.
* Develop the event’s vision, objectives, theme, and general program of activities including speches and order of programme.
* Approve the formation of sub-committees, define their terms of reference, and oversee their performance.
* Coordinate and supervise the work of all sub-committees to ensure proper alignment and timely delivery of tasks.
* Facilitate effective communication and collaboration among all stakeholders, including invited guests, partners, sponsors, and the community.
* Make key decisions on budget allocation, resource distribution, and event logistics.
* Ensure compliance with all legal, safety, and organizational requirements for the event.
* Resolve conflicts, address challenges, and provide guidance where necessary during planning and ex*****on.
* Monitor progress, evaluate readiness, and ensure that all activities meet the expected standards and timelines.
* Prepare and present a comprehensive post-event report, including lessons learned and recommendations for future events.
*SUB- COMMITTEE STRUCTURE*
‎*Finance & Fund Raising Sub committee*
‎
‎1. Rev.Dr. John Tyonongo__Chairman
2. Rev.Dr.Solomon Atimdaar
3. Hon.Mrs.Helen Atom
4. Prof.Philip Abachi
5. Rev.Peter Chull
6. Dr.Steve Aondoakaa Nomor
7. Mr.Demian Akpen
8. Comr. Agoh Terhile Greg
9. Rev.Dr.Chieshe
10. Comr.Micheal Sekpe_Secretary
11. Qs Alumunku Godwin_ Treasurer
*Key Responsibilities*
* Develop and manage the overall budget for KWUPO Day 2025, ensuring proper allocation of resources to all sub-committees and activities.
* Identify potential sources of funding, including donations, sponsorships, grants, and contributions from members and supporters.
* Plan and execute fundraising strategies, campaigns, and events to generate financial support.
* Maintain accurate records of all income, expenditures, and financial transactions related to the event.
* Ensure transparency, accountability, and proper documentation in all financial dealings.
* Disburse funds in accordance with the approved budget and monitor spending to prevent misuse.
* Provide regular financial updates and reports to the Central Organizing Committee.
* Prepare a final financial report, including a statement of accounts, after the event for presentation and audit.
*Entertainment & Refreshment sub- committee*
1. Engr.Terungwa Nomor__Chairman
2. Comr. Kaa Stella
3. Hon.Miss.Sewuese Queen Iorshe
4. Jecintha Atokondo
5. Mrs.Nguveren UGyese
6. Hon.Lawrence Akerigba
7. Hilega Justine Msugh
8. Miss Priscilla Dantsoho
9. Adagi Aershimana Camilla
10. Akaayar Sewuese
11. Ayoo Sunday
12. Tarhule kpadoo
13.Abua Helen
14. Mrs. Monica Amokaha -Secretary.
*Key Responsibilities*
* Plan and coordinate all food and drink arrangements for KWUPO Day 2025.
* Select appropriate menus and estimate quantities based on the expected number of guests.
* Source and engage reliable caterers, food vendors, and drink suppliers.
* Supervise the preparation, transportation, and safe storage of all food and beverages.
* Ensure timely and orderly serving of meals, snacks, and refreshments during the event.
* Maintain high standards of hygiene, cleanliness, and food safety throughout the event.
* Collaborate with the logistics and budget committees to ensure adequate resources and smooth operations.
* Provide regular updates and a final report to the Central Organizing Committee.
‎*Media and publicity Sub- Committee*
1. Dr.Bua Felix --chairman
2. Comr.Bito Aondoyima
3. Amos Hilejime
4. Comr.Ahangba Debee
5. Hon.James Agwaza
6. Comr.Bem Iortim
7. Mr.Richard Jam
8. Comr.Ayoo Sunday
9. Eric Iyortsaha Avaka
10. Hon Solomon Amande
11. Hon. Terzugwe Uzan PRO __Secretary
*Key Responsibilities*
* Spread the word about KWUPO Day through radio, posters, social media, and word of mouth.
* Sensitize and mobilize members of KWUPO and the general community for participation.
* Work with youth, women, and cultural associations to ensure inclusivity.
* Handle photography, video, and live coverage of the event.
* Design souvenirs (program booklets, T-shirts, caps, banners, etc.).
* Share stories and pictures after the event to keep the memories alive.
*‎ Venue & Culture sub- committee*
1. Dr.Terungwa Age__Chairman
2. Acctnt.Moses Ashe Shiedu
3. Andrew Terungwa Hinga
4. Comr.Iorchir Denen pius
5. Aondohemba Akaa
6. Ortar Terpase Hur
7. Zaki Kase Audu
8. Hon. Torkuma Ernest Tyonogu
9. Comr. Akaa Paul Terhemba
10. Hon. Boikyaa Micheal
11. Sir.James Kombol
12. Stephen Tyodzua
13. Hon.mrs.Helen Atom__Secretarary
*Key Responsibilities*
* Identify, secure, and prepare a suitable venue for KWUPO Day 2025 in line with the event’s objectives and expected attendance.
* Oversee venue arrangements including seating, stage setup, decoration, lighting, sound, and sanitation facilities.
* Ensure the venue is accessible, safe, and ready for use on the event day.
* Plan, coordinate, and manage all cultural activities, displays, and performances that reflect the traditions and heritage of Kwande and Ushongo.
* Liaise with cultural groups, traditional troupes, and performers to ensure their participation and smooth coordination.
* Ensure that all cultural activities align with the theme, values, and objectives of the event.
* Work closely with the logistics and security committees to ensure proper flow and safety during cultural displays.
* Provide regular updates and a final report to the Central Organizing Committee.
*‎Invitation, Contact & Mobilization Sub- committee*
1. Chief Eskee Terna Sam Kange__Chairman
2. Collins Ajih
3. Hon.Bernard Ordams
4. Comr.Anyor Justice
5. Hon. Samuel Gyegwe
6. Jude Ahenekaa
7. Jecintha Atokondo
8. Shagbaor Earen Abuul.‎
9. Hon.Reuben Agbende
10. Precilla H. Dantsoho
11. Comr.Bito Aondoyima__Secretary
*Key Responsibilities*
* Compile and maintain a comprehensive guest list, including dignitaries, traditional rulers, political leaders, partners, and community stakeholders.
* Draft and dispatch formal invitations on time, and follow up to confirm attendance.
* Plan and manage reception protocols, ensuring guests are warmly welcomed and properly guided throughout the event.
* Arrange seating plans, introductions, and order of precedence to reflect respect and cultural norms.
* Mobilize wide participation from youths, women, elders, cultural groups, and community associations.
* Work closely with publicity and other committees to create awareness and encourage attendance.
* Provide es**rt services and coordinate movements for VIPs and special guests during the event.
* Ensure proper documentation and acknowledgment of guests and contributors.
* Promote inclusiveness by ensuring that all segments of the community are represented and feel a sense of belonging.
*Security and conflict Management Sub- Committee*
1. Dr John Ungwanen Ahile - Chairman
2. Terhemba Anule 09040127764
3. DPO - Kwande LG
4. DPO - Ushongo LG
5. Commandant NSCDC -Kwande LG
6. Commandant NSCDC -Ushongo LG
7. Commandant - Vigilante Kwande
8. Commandant - Vigilante - Ushongo
9. Commandant - Civil protection guards - Kwande
10. Commandant -Civil protection guards - Ushongo
11. Dr. Mongol Tavershima Iorkase.- Secretary
*Key Responsibilities*
* Develop and implement a comprehensive security plan to ensure the safety of all guests, participants, and property during KWUPO Day 2025.
* Liaise with local security agencies, law enforcement, and community vigilante groups to provide adequate security coverage before, during, and after the event.
* Coordinate access control, crowd management, and traffic regulation at the event venue.
* Identify potential security risks and develop strategies for prevention, mitigation, and rapid response.
* Establish a functional system for reporting, monitoring, and resolving conflicts or disputes that may arise during the event.
* Provide clear communication channels for emergency response and coordinate with medical and first aid teams when necessary.
* Brief all security personnel and volunteers on their roles, responsibilities, and emergency procedures.
* Submit regular security assessments and a final report to the Central Organizing Committee.
*Transport and Logistic Sub-Committee*
1. Hon. Kough Armstrong - Chairman
2. Comr. Yona Agura Ageva
3. Sandra Tsaveza Chivir
4. Martha Hiikpa
5. Terfa Ayoosu
6. Felix Abu
7. Nguher Humbe
8. Asaaya Terkuma 08023836149
9. ‎Tarhule kpadoo
10. Hon.Reuben Agbende
11. Dr. Joseph Hembafa Akanyi
12. Polycarp Agba - Secretary
*Key Responsibilities*
* Plan and coordinate all transportation arrangements for guests, performers, committee members, and materials before, during, and after the event.
* Arrange and manage vehicles for pick-up, drop-off, and movement of dignitaries, special guests, and VIPs.
* Ensure safe and timely transportation of event materials, equipment, and supplies to and from the venue.
* Coordinate parking arrangements and manage traffic flow around the event venue.
* Work closely with the security committee to ensure safety during transportation and traffic control.
* Oversee the setup and removal of event infrastructure, including chairs, tents, stages, and decorations.
* Ensure proper storage, handling, and distribution of logistics materials as required by other sub-committees.
* Monitor all logistics operations on the event day to ensure smooth and uninterrupted activities.
* Provide regular progress updates and a final logistics report to the Central Organizing Committee.
Each committee chairman is expected to coordinate the activities of the committee, draw out a budget plan and report back to the CPC within one week or inauguration.
Let us know that the success of KWUPO Day 2025 rests in our collective hands. Every committee and every member has an important role to play, and only through unity, dedication, and teamwork can we deliver an event that truly reflects the pride and strength of our people. Let us approach this task with passion and purpose, knowing that our efforts today will leave a lasting legacy for Kwande and Ushongo.
‎
Sign.
*Comr. Aloko Nachi Simon*
President General KWUPO