27/11/2024
SPECIAL NOTIFICATION: Formation of Central Planning Committee (CPC) on the forthcoming program of AYCC National.
Date: 15/01/2024.
Subject: Formation of Central Planning Committee
The National President of the Council is pleased to announce the formation of a Central Planning Committee to oversee the planning and ex*****on of the forthcoming [International Remembrance day for the AREWA Heroes (Ranar tunawa da Jaruman AREWA).
This committee will be responsible for ensuring a seamless and successful event within the period of the next 50 days beginning from the 25th day of November, 2024 to 15th day of January, 2025.
The Committee Chairperson:
1. John Matthew Kadachi - National Secretary - General.
Committee Members:
2. Ibrahim Isah Adamu - North Central Coordinator Member 1
3. Mamuda Sahabi Auna - Niger State Coordinator Member 2
4. Gift Tanimu Dansa - National Vice President Member 3
5. Bilal Tijjani Pakii - National Director of Special Duties Member 4
6. Al-Hakeem Abubakar Sadeeq - Deputy Zonal Coordinator Member 5
TERMS OF REFERENCE:
The Central Planning Committee is tasked with the following responsibilities:
CONCEPTUALIZATION OF THE WHOLE EVENT:
1. Develop a clear vision and objectives for the event, aligning with the organization's goals.
2. Brainstorm innovative ideas and themes to make the event engaging and memorable.
3. Mandate the Niger state Chapter to constitute a Local Organizing Committee to help local planning and strictly follow up with supervision.
PLANNING AND ORGANIZATION OF THE EVENT:
1. Create a detailed event timeline, outlining key milestones and deadlines.
2. Develop a comprehensive budget plan, considering all potential expenses.
3. Identify and secure necessary venues, equipment, and resources.
4. Coordinate with relevant stakeholders, including vendors, sponsors, and participants.
LOGISTICS AND OPERATIONS:
1. Manage event logistics, such as seating arrangements, catering, and transportation.
2. Oversee event setup and ensuring a smooth flow of operations.
3. Handle event registration and ticketing processes.
AYCC PROMOTION:
1. Develop a comprehensive promotional strategy to reach the target audience.
2.Create promotional materials, such as flyers, posters, and social media content.
3. Utilize various marketing channels, including email, social media, and traditional media.
EVENT EX*****ON:
1. Coordinate with the event host (Niger State AYCC CHAPTER) to ensure a smooth flow of local planning etc.
2. Manage event timelines and schedules, ensuring adherence to the program.
3. Address any unforeseen issues or challenges that may arise during the event.
POST-EVENT EVALUATION:
1. Conduct a thorough post-event evaluation to assess the success of the event.
2. Identify areas for improvement and incorporate lessons learned into future events.
3. Prepare a final report summarizing the event's outcomes and recommendations.
The Committee is expected to work collaboratively and strictly with the AYCC NIGER STATE CHAPTER and the Zonal Coordinator with his structure to achieve the event's objectives and ensure a positive experience for all participants.
As the National President, I strictly advise regular meetings will be scheduled to track progress and make necessary decisions.
We encourage all committee members to contribute their expertise and creativity to make this event a resounding success.
Every State coordinator, National Ambassador, Directors of various Directorates and Members of the council are fundamentally important. All of you can support the committee with an idea or contact.
Please contact anyone amongst yourselves or communicate to me directly for any further inquiries or relevant contributions and submissions.
Thank you for your dedication and support. Gradually, we will get to wherever we are aiming to be. Kind regards.
Zaid Ayuba Alhaji,
National President Arewa Youth Consultative Council -AYCC National.
