26/08/2026
------- Forwarded Message -------
From: [email protected]
Date: On Friday, 21 August 2026 at 12:48 PM
Subject: Formal Notice of AGM
To: [email protected]
Good morning,
Please find attached the Notification and Agenda for the Annual General Meeting of the Garden Clubs of Australia Inc (GCA) to be held at 10.00am on Wednesday 14 October 2026, at Club York, 95-99 York Street, Sydney.
Three key forms are attached to the Notification, please read each document carefully and note the requirements in red at the bottom of each:
· Nomination for election to the Board, including a sample resume as a guide.
· Nomination of a Delegate to represent an Affiliate at the AGM.
· In the case that a Delegate from an Affiliate cannot attend the meeting, a form granting that Affiliate’s proxy to vote.
Nomination For Board membership
A list of candidates for the GCA Board will be circulated after the closing date for nominations.
Delegates
Each Affiliate is entitled to nominate one delegate.
Voting
Only GCA Board Members, GCA Life Members, and Affiliate Delegates may vote at the AGM. Zone Coordinators may vote only if they have been made an Affiliate Delegate. For a vote to be valid, those entitled to vote must be present at the meeting or have given a proxy to an eligible voter.
If a Delegate from an Affiliate cannot attend the AGM, that Affiliate is entitled to one proxy vote to be assigned to an eligible voting attendee. Note that voting is not compulsory but a way in which each Affiliate may have a say in how GCA moves forward.
Catering
If an Affiliate plans to send a Delegate, and if any of its members or guests plan also to attend please advise us for catering. Any dietary requirements should be advised. (see contact details below)
I am happy to assist with any queries.
Kind regards
Helen Stevens
Hon. Secretary | Garden Clubs of Australia Inc. Phone: 0410 620 201
Email: [email protected] Website: www.gardenclubs.org.au
Friendship through Gardens
The Garden Clubs of Australia Inc. is a not for profit organisation formed in 1950. We provide a range of services to its members (affiliated clubs). Our motto is: “Friendship Through Gardens” Our aim is to provide service to you!!